Executive Office Manager & Personal Assistant

Oracle SA; Cape Town; On-site; ZAR 156,000 - 179,000; Full time

Job summary

Oracle SA is seeking an Office Manager / Personal Assistant to ensure the smooth running of the Cape Town office and provide administrative support to management. The role requires strong organisation, initiative and the ability to manage multiple priorities in a professional environment.

Based onsite at Westlake Square, Bell Crescent, Cape Town, you will coordinate calendars, travel arrangements, meetings and onboarding support while safeguarding confidentiality and professionalism.

Qualifications

• Previous experience in administrative, PA, office management or similar role.
• Strong organisational and time-management skills with attention to detail.
• Professional, presentable and reliable with a confidential approach.

Responsibilities

• Maintain an efficient, organised and professional office environment.
• Coordinate daily office procedures and administrative processes.
• Monitor outstanding tasks and ensure follow-up and timely completion.
• Assist with staff onboarding and provide general administrative support to employees.
• Assist management with ad hoc operational projects and administrative tasks.
• Manage calendars, appointments and meetings.
• Coordinate meetings, including agendas and documentation.
• Take accurate meeting minutes and distribute notes to relevant parties.
• Arrange travel, accommodation and itineraries when required.
• Manage reminders, follow-ups and important deadlines.
• Handle confidential company and management information with discretion and professionalism.
• Provide general administrative and PA support to management as required.

Skills

Organisational skills

Time management

Communication skills

Initiative

Confidentiality

Education

Matric

Tools

MS Office

Job description

Oracle SA is seeking an Office Manager / Personal Assistant to ensure the smooth running of the Cape Town office and provide administrative support to management. The role requires strong organisation, initiative and the ability to manage multiple priorities in a professional environment.

Based onsite at Westlake Square, Bell Crescent, Cape Town, you will coordinate calendars, travel arrangements, meetings and onboarding support while safeguarding confidentiality and professionalism.