Executive Assistant to the Dean | Academic Leadership

Stellenbosch University; Stellenbosch; On-site; ZAR 380,000 - 520,000; Full time

Job summary

Stellenbosch University seeks a proactive Personal Assistant to the Dean to provide executive support in a busy academic environment. The role requires coordinating the Dean's Office, minute-taking, document preparation, travel planning, and liaison with internal and external stakeholders.

Minimum qualifications include a post-school qualification (NQF Level 6+) and at least five years of senior administrative support experience.

Qualifications

• Proven experience providing executive, secretarial and administrative support.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and related information systems.

Responsibilities

• Manage the Dean's diary and schedule appointments, meetings, and engagements.
• Coordinate diaries for Vice-Deans as relevant and handle meeting logistics.
• Arrange domestic and international travel and accommodation for the Dean.
• Draft correspondence and documents for the Dean's approval and signature.
• Take minutes and follow up on decisions and actions to closure.
• Serve as primary contact for the Dean's Office and manage the generic email.
• Provide secretariat support to Dean's Office meetings and coordinate events.
• Process requisitions and procurement on the University financial system.
• Maintain confidentiality and handle sensitive information with discretion.

Education

Diploma or Bachelor’s degree (NQF Level 6+)

Tools

Microsoft Office

Teams

Job description

Stellenbosch University seeks a proactive Personal Assistant to the Dean to provide executive support in a busy academic environment. The role requires coordinating the Dean's Office, minute-taking, document preparation, travel planning, and liaison with internal and external stakeholders.

Minimum qualifications include a post-school qualification (NQF Level 6+) and at least five years of senior administrative support experience.