Executive Assistant Post

MTrendz Group; South Africa; On-site; ZAR 180,000 - 420,000; Full time

Job summary

Mtrendz in South Africa seeks an experienced Executive Assistant to support the Managing Director and the executive team, ensuring operations run smoothly and goals are achieved.

Role involves scheduling, travel coordination, confidential handling of information, event planning, and drafting simple contracts. A Bachelor’s degree and 2+ years in administration are required; strong MS Office and communication skills are essential.

Qualifications

• Bachelor's degree or Diploma in Business Administration or equivalent.
• At least 2 years’ experience in administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and tight deadlines.

Responsibilities

• Manage MD/COO scheduling, travel, client management and logistics.
• Coordinate calendar and information flow to senior executives.
• Arrange senior executives' travel, hotel, transport and meals.
• Provide general admin support: typing, dictation, spreadsheets, filing.
• Maintain confidentiality and discretion with sensitive materials.
• Organize team communications and plan internal/offsite events.
• Prepare board packs and minutes.
• Edit and draft simple contracts and assist with commercial agreements.

Skills

Time management

Organization

Communication

Team player

MS Office

Adaptable

Education

Bachelor's degree / Diploma in Business Administration

Tools

Microsoft Office

Job description

Executive Assistant Post

We are seeking a professional Executive Assistant with the primary responsibility of supporting the Managing Director (MD), provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking executive’s company-wide, coordinating internal and external resources to expedite workflow. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Manage professional and personal scheduling for MD/COO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
• Board meeting preparations including Board packs and minute taking

Requirements

• Bachelor's degree/Diploma in Business Administration or equivalent
• At least 2 years’ experience in administrative role reporting directly to upper management
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Superb written and verbal communication skills
• Knowledgeable about SETAs
• Ability to keep company confidences