Executive Assistant & Operations Support

Assist World; South Africa; On-site; ZAR 223,000 - 242,000; Full time

Benefits offered by this job

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Job summary

Alljoined is seeking a proactive Executive Assistant to support the CEO with inbox and calendar management, plus end-to-end operations projects. You will coordinate travel, schedule personal appointments, and maintain proactive communication to keep projects on track.

The role requires 3–4 years of EA experience, exceptional English writing, and the ability to work independently in a fast-moving startup environment. This is a fully remote position with flexible scheduling.

Qualifications

• 3–4 years of Executive Assistant experience, ideally supporting founders or startup teams.
• Experience prioritizing and managing multiple urgent projects with minimal supervision.
• Excellent written and spoken English with professional email style.

Responsibilities

• Manage CEO inbox: triage, draft replies, ensure no messages are dropped.
• Own calendar: schedule meetings, protect focus time, resolve conflicts.
• Follow up persistently to close scheduling threads.
• End-to-end operations projects with clear recommendations.
• Book travel and personal scheduling for the CEO and visitors.

Skills

Inbox management

Calendar management

Follow-up & persistence

Project coordination

Strong written English

Independent/self-starter

High organization

Common sense & judgment

AI tooling curiosity

Education

EA experience 3–4 years

Tools

Google Workspace

Gusto (on-boarding)

Slack

Notion

AI tools

Job description

Company Overview

Alljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often.

Role Overview

Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear.

Key Responsibilities

• Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped.
• Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts.
• Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out.
• Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation.
• Book flights and travel for visitors and team members, balancing good timing with good value.
• Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations.
• Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step‑by‑step guidance.
• Track all open tasks and report progress proactively so Jonathan always knows where things stand.

Skills & Tools

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Slack and Notion
• Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools
• Excellent written and spoken English, including polished, professional email copy
• Self-starter with strong judgment and common sense; can work from first principles and figure things out independently
• Highly organized with reliable follow-through; executes quickly on multiple tasks at once
• Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus
• Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams

$1,200 - $1,300 a month

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM