Executive Assistant - Global Projects & AI Tools

Talent Match Africa; Durban; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Talent Match Africa is seeking an Executive Assistant to provide proactive executive support, coordinating projects and improving operational efficiency. The role extends beyond diary management and requires ownership, independence, and the ability to drive initiatives with AI and technology.

You'll work closely with executive leadership to manage priorities, schedule, and stakeholder communications, helping to optimize workflows and productivity across global teams.

Qualifications

• 3+ years' experience in Executive Assistant or similar roles.
• Experience coordinating multiple projects with competing priorities and deadlines.
• Strong AI literacy with tools like ChatGPT/Claude/Gemini or similar.
• Proficiency in Microsoft Excel, PowerPoint, Google Workspace and PM platforms.

Responsibilities

• Coordinate multiple projects from planning through completion.
• Manage executive scheduling, priorities, and follow-ups.
• Prepare presentations, reports, meeting notes, and business documentation.
• Develop and improve operational processes and automation.
• Build strong relationships with stakeholders.
• Use AI tools to improve productivity and documentation.
• Track milestones, deadlines, and deliverables.
• Support cross-functional communications and collaboration.
• Maintain records across PM and business systems.
• Identify challenges and implement practical solutions.

Skills

Executive support

Project coordination

AI literacy

English communication

Time management

Independent working

Tools

Excel

PowerPoint

Google Workspace

Monday.com

Asana

Job description

Talent Match Africa is seeking an Executive Assistant to provide proactive executive support, coordinating projects and improving operational efficiency. The role extends beyond diary management and requires ownership, independence, and the ability to drive initiatives with AI and technology.

You'll work closely with executive leadership to manage priorities, schedule, and stakeholder communications, helping to optimize workflows and productivity across global teams.