Executive Assistant

Talent Match Africa; Durban; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Talent Match Africa is seeking an Executive Assistant to provide proactive executive support, coordinating projects and improving operational efficiency. The role extends beyond diary management and requires ownership, independence, and the ability to drive initiatives with AI and technology.

You'll work closely with executive leadership to manage priorities, schedule, and stakeholder communications, helping to optimize workflows and productivity across global teams.

Qualifications

• 3+ years' experience in Executive Assistant or similar roles.
• Experience coordinating multiple projects with competing priorities and deadlines.
• Strong AI literacy with tools like ChatGPT/Claude/Gemini or similar.
• Proficiency in Microsoft Excel, PowerPoint, Google Workspace and PM platforms.

Responsibilities

• Coordinate multiple projects from planning through completion.
• Manage executive scheduling, priorities, and follow-ups.
• Prepare presentations, reports, meeting notes, and business documentation.
• Develop and improve operational processes and automation.
• Build strong relationships with stakeholders.
• Use AI tools to improve productivity and documentation.
• Track milestones, deadlines, and deliverables.
• Support cross-functional communications and collaboration.
• Maintain records across PM and business systems.
• Identify challenges and implement practical solutions.

Skills

Executive support

Project coordination

AI literacy

English communication

Time management

Independent working

Tools

Excel

PowerPoint

Google Workspace

Monday.com

Asana

Job description

Talent Match Africa connects experienced professionals in Africa (just like you!) with international employers from around the world (places like the USA, Australia, the UK, India, and Europe). Since 2016, we've been providing employability services to professionals across technology, finance, digital marketing, graphic design, and more. We currently have several permanent roles available at our offices in Johannesburg (Sandton) and Durban (Umhlanga), working for incredible international companies.

About the Role

We are recruiting an Executive Assistant on behalf of our client. The role of an Executive Assistant is to provide proactive executive support by coordinating projects, managing priorities, and improving operational efficiency. This is a project-driven role that extends beyond traditional diary management, requiring someone who takes ownership, works independently, and keeps projects moving from planning through completion.Working closely with executive leadership, you will help drive business operations by coordinating projects, improving workflows, managing stakeholder communication, and leveraging AI and technology to enhance productivity.

Key Responsibilities

• Coordinate multiple projects from planning through completion.
• Manage executive scheduling, priorities, and follow-up actions.
• Prepare presentations, reports, meeting notes, and business documentation.
• Develop and improve operational processes, workflows, and automation.
• Build strong relationships with internal and external stakeholders.
• Use AI tools to improve productivity, documentation, and daily operations.
• Track project milestones, deadlines, and deliverables.
• Support executive communications and cross-functional collaboration.
• Maintain accurate records across project management and business systems.
• Proactively identify challenges and implement practical solutions.

Requirements

• 3+ years' experience as an Executive Assistant, Executive Coordinator, Operations Coordinator, Project Coordinator, or a similar role.
• Experience coordinating multiple projects while managing competing priorities and deadlines.
• Strong AI literacy with experience using ChatGPT, Claude, Gemini, or similar AI tools.
• Proficiency in Microsoft Excel, PowerPoint, Google Workspace, and project management platforms such as Monday.com, Asana, or similar.
• Excellent written and verbal English communication skills with a neutral accent.
• Strong organisational, time management, and problem-solving skills.
• Comfortable working independently, taking initiative, and confidently challenging ideas when appropriate.
• Reliable remote working environment with a laptop, stable internet connection, and willingness to meet company technology requirements.
• You are required to work USA business hours, from 18:00 to 02:00 SAST, with flexibility to support occasional after-hours and weekend business requirements.

To Be Successful, You'll Need To:

• Work on-site from our office.
• Be willing to work non-traditional local office hours.
• Be excited about a global opportunity with an international company.
• Have excellent written and verbal communication skills in English.
• Be highly organised, proactive, and solutions-focused.
• Take ownership and drive projects independently.
• Be honest, ethical, transparent, and team-oriented.
• Build strong relationships with internal and external stakeholders.
• Be adaptable, tech-savvy, and passionate about improving processes through AI.
• Thrive in a fast-paced, collaborative environment while working with international teams.

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance our clients' businesses and their culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

AI experience isn't required for every role, but if you use AI to complement your work, we'd love to know how! Want to build your AI skills? Complete the free Claude courses through Anthropic Academy: Anthropic Academy