Executive Assistant

HENSOLDT South Africa; Pretoria; On-site; ZAR 420,000 - 620,000; Full time

Job summary

HENSOLDT South Africa is seeking an experienced Executive Assistant to provide strategic executive, governance and operational support to the Managing Director. The role goes beyond traditional administration, coordinating the Executive Office and ensuring priorities are executed with discretion in a fast-paced environment.

The ideal candidate will be highly organised, proactive and capable of managing confidential information, coordinating governance activities and handling high-level

Qualifications

• Diploma in Business Administration, Office Management or related field.
• Bachelor's degree in Business Administration, Commerce or related discipline would be advantageous.
• Project Management qualification would be advantageous.
• Corporate Governance or Company Secretarial training would be advantageous.
• 7-10 years' experience providing executive support to C-suite executives or senior business leaders.
• Experience coordinating Executive Committee and Board meetings.
• Experience preparing executive reports, presentations and high-level business correspondence.
• Experience managing highly confidential and commercially sensitive information.
• Experience coordinating complex executive schedules, international travel and stakeholder engagements.
• Experience within a multinational or highly regulated business environment would be advantageous.

Responsibilities

• Manage executive priorities, schedules, communications and administrative activities to optimise the Managing Director's effectiveness and ensure the efficient execution of strategic and operational commitments.
• Coordinate Board, Executive Committee and Executive Leadership activities, including governance processes, meeting documentation, agendas, action tracking and executive reporting, to support effective decision-making and organisational governance.
• Facilitate effective engagement between the Managing Director and internal and external stakeholders by coordinating communications, meetings, travel and executive engagements to maintain professional relationships and seamless information flow.
• Prepare high-quality executive reports, presentations, and briefing material while maintaining exceptional standards of accuracy, confidentiality and professionalism to support informed executive decision-making.
• Identify and implement improvements to Executive Office processes, administrative systems and coordination practices to enhance responsiveness, service delivery and overall operational effectiveness.
• Support the MD's office with efficient workflows and coordination across priority initiatives and governance activities.

Skills

Executive Office management

Executive calendar management

Governance administration

Board coordination

Executive reporting

Presentation development

Stakeholder management

Executive communication

Travel coordination

Planning and organising

Education

Diploma in Business Administration / Office Management

Bachelor's degree in Business Administration / Commerce

Project Management qualification

Corporate Governance / Company Secretarial training

Tools

Microsoft Office 365

Job description

About the Role

We are looking for an experienced and highly professional Executive Assistant to provide strategic executive, governance and operational support to the Managing Director.

This role goes beyond traditional executive administration and requires an individual who can effectively manage the Executive Office, coordinate high-level governance activities, navigate complex stakeholder engagements and ensure that strategic and operational priorities are executed seamlessly.

The successful candidate will be highly organised, discreet and proactive, with the judgement and confidence to operate effectively in a fast-paced executive environment while managing confidential and commercially sensitive information.

Qualifications And Experience

• Diploma in Business Administration, Office Management or a related field.
• Bachelor's degree in Business Administration, Commerce or a related discipline would be advantageous.
• Project Management qualification would be advantageous.
• Corporate Governance or Company Secretarial training would be advantageous.
• 7-10 years' experience providing executive support to C-suite executives or senior business leaders.
• Experience coordinating Executive Committee and Board meetings.
• Experience preparing executive reports, presentations and high-level business correspondence.
• Experience managing highly confidential and commercially sensitive information.
• Experience coordinating complex executive schedules, international travel and stakeholder engagements.
• Experience within a multinational or highly regulated business environment would be advantageous.

Key Technical Skills

• Executive Office management
• Executive calendar and priority management
• Corporate Governance administration
• Board and Executive Committee coordination
• Executive reporting and business writing
• Presentation development
• Stakeholder relationship management
• Executive communication
• Travel and event coordination
• Microsoft Office 365 - Outlook, Word, Excel, PowerPoint and Teams
• Business process and project coordination
• Planning and organising

Key Responsibilities

Executive Office Management

Manage executive priorities, schedules, communications and administrative activities to optimise the Managing Director's effectiveness and ensure the efficient execution of strategic and operational commitments.

Executive Governance and Business Coordination

Coordinate Board, Executive Committee and Executive Leadership activities, including governance processes, meeting documentation, agendas, action tracking and executive reporting, to support effective decision-making and organisational governance.

Stakeholder and Executive Relationship Management

Facilitate effective engagement between the Managing Director and internal and external stakeholders by coordinating communications, meetings, travel and executive engagements to maintain professional relationships and seamless information flow.

Executive Reporting and Business Support

Prepare high-quality executive reports, presentations, correspondence and briefing material while maintaining exceptional standards of accuracy, confidentiality and professionalism to support informed executive decision-making.

Executive Office Optimisation

Identify and implement improvements to Executive Office processes, administrative systems and coordination practices to enhance responsiveness, service delivery and overall operational effectiveness.

Our recruitment values

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline

29 September 2026.