Executive Assistant

Cfwfans; Parow; On-site; ZAR 220,000 - 320,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Flexible work environment

Job summary

CFW Industries (Pty) Ltd is seeking an experienced Executive Assistant to provide high-level support to the CEO, Board and Senior Management. You will coordinate priorities and liaise with management, departments, customers and other stakeholders to keep activities on track.

You will also coordinate sales activities, quotations and pipelines, oversee corporate marketing and communications, lead cross-functional projects, and ensure efficient office operations, document governance, and digital

Qualifications

• Proven experience in an Executive Assistant or Sales project role.
• Grade 12 with a relevant diploma/degree advantageous.
• Excellent organizational and coordination abilities.

Responsibilities

• Provide high-level executive support to the CEO, Board and Senior Management.
• Coordinate and monitor sales activities, quotations, pipelines and commercial follow-ups.
• Oversee the coordination of corporate marketing, communications and company information, ensuring a professional and consistent external presence.
• Coordinate strategic projects, business initiatives and cross-functional activities, ensuring milestones, actions and deliverables remain on track.
• Maintain oversight of key management actions and decisions, proactively following up with responsible stakeholders and escalating delays, risks and matters requiring executive attention.
• Oversee office operations and business administration, ensuring a professional, efficient and well-managed corporate environment.
• Take responsibility for executive, Board and corporate document governance, ensuring information is accurate, secure, appropriately controlled and readily accessible.
• Lead the continued development of efficient digital and paperless information management systems, improving business processes, document control and accessibility.

Skills

Executive support

Organisational skills

Communication skills

Customer-centric approach

Education

Diploma in Business Administration

Bachelor's degree in Marketing/Commerce

Tools

MS Office

Excel

PowerPoint

Word

Job description

CFW Industries (Pty) Ltd holds a respected market position in Southern Africa, specialising in designing, manufacturing, and distributing high performance fans for the industrial, mining, power generation, marine, and HVAC sectors.

With roots dating back to 1966 under the name Continental Fan Works, our decades of experience have earned us a strong reputation as a preferred supplier to major corporations across the region. Today, CFW fans are proudly used in industrial applications around the globe.

The company employs a diverse workforce with a strong skill set in engineering, we are seeking an experienced Executive Assistant that can assist with the following tasks:

• Provide high-level executive support to the CEO, Board and Senior Management, ensuring effective coordination of key business priorities and activities.
• Act as a central coordination point between the Executive Team, Management, departments, customers and other key stakeholders.
• Coordinate and monitor sales activities, customer engagements, quotations, pipelines and commercial follow-ups, providing management with accurate information and progress updates.
• Oversee the coordination of corporate marketing, communications and company information, ensuring a professional and consistent external presence.
• Coordinate strategic projects, business initiatives and cross-functional activities, ensuring milestones, actions and deliverables remain on track.
• Maintain oversight of key management actions and decisions, proactively following up with responsible stakeholders and escalating delays, risks and matters requiring executive attention.
• Oversee office operations and business administration, ensuring a professional, efficient and well-managed corporate environment.
• Take responsibility for executive, Board and corporate document governance, ensuring information is accurate, secure, appropriately controlled and readily accessible.
• Lead the continued development of efficient digital and paperless information management systems, improving business processes, document control and accessibility.

Qualifications and Experience Required:

• Grade 12, with a relevant diploma/degree in Business Administration, Sales, Marketing, Commerce or a related field advantageous.
• Demonstrated experience in an Executive Assistant or Sales Project role

Attributes Required for position:

• Excellent organisational, administrative and coordination skills.
• Strong commercial and sales orientation with a customer-centric approach.
• Excellent written and verbal communication and interpersonal skills.
• Highly organised, structured and able to manage multiple priorities and deadlines.
• Strong attention to detail while maintaining an understanding of the bigger picture.
• Proactive, self-motivated and able to work independently and take initiative.
• Strong follow-up, problem-solving and accountability skills.
• Professional, confident, discreet and trustworthy when dealing with sensitive information.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint, with the ability to compile professional reports and presentations.
• Comfortable working under pressure and dealing effectively with senior management, customers and multiple internal departments.

What working for us will be like:

• You will be part of a collaborative, inclusive, and supportive team culture
• You will work alongside a diverse group of professionals
• You will enjoy continuous opportunities for personal growth and career advancement
• You will receive a competitive, market related salary and benefits package
• You will experience a flexible and balanced work environment
• Your standard working hours will 08:00 to 17:00, Monday to Thursday, and 08:00 to 16:00 on Fridays—with the option to leave at 15:00 if work is completed