Event Manager Montague Gardens

West Coast Personnel; Milnerton, Parow; On-site; ZAR 180,000 - 260,000; Full time

Job summary

West Coast Personnel in Milnerton, South Africa, is seeking an energetic Event Logistics Coordinator to design and manage company events, training, and experiences, overseeing budgets, staff rosters, and vendor coordination.

The role requires strong organizational and communication skills, experience in expo planning, and the ability to coordinate logistics from stock to delivery, with a focus on delivering high-quality event experiences.

Qualifications

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication with vendors, organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.

Responsibilities

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.
• Coordinate training stock, shipments, and logistics for events.
• Oversee lighting, sound, and projector setup for training events.
• Maintain event checklists to ensure complete coverage.
• Plan and execute stock logistics for expos, including vendor coordination.
• Build and manage databases of contacts from events.

Skills

Creative and energetic

Budget management

Time and project management

Verbal and written communication

Job description

Job Responsibilities

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc., to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Desired Experience & Qualification

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Package & Remuneration

Market Related Salary

Interested?

Please only apply for this position if you meet all the requirements.