Estimating Administrator

Stefanutti Stocks Group; Johannesburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Stefanutti Stocks Africa is seeking a highly organised Estimating Administrator to join our Africa Shared Services team. The role provides administrative and coordination support to the estimating and tendering function, ensuring tender documentation, records, submissions and related processes are managed accurately.

Key responsibilities include preparing tender submissions, maintaining registers, coordinating documentation, and ensuring deadlines are met with cross-functional stakeholders.

Qualifications

• Grade 12 (Matric).
• A relevant administrative qualification or certificate will be advantageous.
• Previous experience in an administrative or coordination role, preferably within the construction, engineering, infrastructure or related industries.
• Experience supporting tender administration, estimating or procurement processes will be advantageous.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook and Construction Computer Software (CCS) will be advantageous.
• Experience working with document management systems, tender registers or electronic filing systems will be advantageous.
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to manage multiple tasks and deadlines simultaneously.
• A high level of accuracy and attention to detail.

Responsibilities

• Provide comprehensive administrative support to the estimating and tendering team.
• Assist with the preparation, compilation, formatting and finalisation of tender submissions and proposals.
• Coordinate tender documentation, including requests for information, drawings, specifications, schedules and supporting documents.
• Maintain accurate tender registers, trackers, databases and submission schedules.
• Monitor tender deadlines and follow up with relevant stakeholders to ensure that required information is received on time.
• Assist with organising subcontractor and supplier quotations.
• Ensure that tender documentation is properly filed, version-controlled and securely stored for easy retrieval.
• Coordinate the distribution and collection of tender information between internal departments and relevant external stakeholders.
• Assist with checking tender submissions for completeness, accuracy and compliance with submission requirements before closing dates.
• Support the coordination of tender clarification meetings, site visits and related arrangements where required.
• Maintain historical tender records and estimating documentation for future reference.
• Prepare administrative reports and provide regular updates on tender progress and outstanding requirements.
• Ensure that all tender administration activities comply with company policies, procedures and governance requirements.
• Perform general administrative duties and provide additional support to the estimating team as required.

Skills

Administrative skills

Planning coordination

Document management

Stakeholder engagement

Communication

Detail orientation

Time management

Education

Grade 12 (Matric)

Administrative qualification

Tools

MS Office (Excel, Word, Outlook)

CCS (Construction Computer Software)

Job description

Stefanutti Stocks Africa is seeking a highly organised, detail-oriented and proactive Estimating Administrator to join our Africa Shared Services team. The successful candidate will provide administrative and coordination support to the estimating and tendering function, ensuring that tender documentation, records, submissions and related processes are managed accurately.

Key Responsibilities

• Provide comprehensive administrative support to the estimating and tendering team.
• Assist with the preparation, compilation, formatting and finalisation of tender submissions and proposals.
• Coordinate tender documentation, including requests for information, drawings, specifications, schedules and supporting documents.
• Maintain accurate tender registers, trackers, databases and submission schedules.
• Monitor tender deadlines and follow up with relevant stakeholders to ensure that required information is received on time.
• Assist with organising subcontractor and supplier quotations.
• Ensure that tender documentation is properly filed, version-controlled and securely stored for easy retrieval.
• Coordinate the distribution and collection of tender information between internal departments and relevant external stakeholders.
• Assist with checking tender submissions for completeness, accuracy and compliance with submission requirements before closing dates.
• Support the coordination of tender clarification meetings, site visits and related arrangements where required.
• Maintain historical tender records and estimating documentation for future reference.
• Prepare administrative reports and provide regular updates on tender progress and outstanding requirements.
• Ensure that all tender administration activities comply with company policies, procedures and governance requirements.
• Perform general administrative duties and provide additional support to the estimating team as required.

Minimum Requirements

• Grade 12 (Matric).
• A relevant administrative qualification or certificate will be advantageous.
• Previous experience in an administrative or coordination role, preferably within the construction, engineering, infrastructure or related industries.
• Experience supporting tender administration, estimating or procurement processes will be advantageous.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook and Construction Computer Software (CCS) will be advantageous.
• Experience working with document management systems, tender registers or electronic filing systems will be advantageous.
• Strong written and verbal communication skills.
• Excellent organisational skills and the ability to manage multiple tasks and deadlines simultaneously.
• A high level of accuracy and attention to detail.

Knowledge and Skills

• Strong administrative, planning and coordination capabilities.
• Excellent document management, filing and record-keeping skills.
• Ability to work effectively under pressure and meet strict tender deadlines.
• Strong follow-up skills and the ability to coordinate information across multiple departments.
• Professional communication and stakeholder engagement skills.
• Ability to work independently while contributing effectively to a team.
• A proactive approach to problem-solving and continuous improvement.
• High levels of integrity, confidentiality and accountability.