Document Specialist

Status Staffing; Wes-Kaap; On-site; ZAR 112,000 - 190,000; Full time

Job summary

Status Staffing in South Africa is seeking an efficient documentation professional to produce and amend complex documents, ensuring accuracy and adherence to deadlines. You will proofread, format, and manage large files using Word, PowerPoint, Excel, and Outlook while maintaining strict confidentiality.

Requirements include Grade 12, strong English, MOS Word Expert is advantageous, and typing 65 WPM with audio and copy typing skills. Flexibility to work outside core hours as needed.

Qualifications

• Minimum Grade 12 qualification.
• Excellent command of the English language.
• Excellent advanced MS Word and documentation skills.
• Computer literacy in Outlook, MS Word, PowerPoint, Excel and internet tools.
• MOS Word Expert qualification; additional MOS qualifications in PowerPoint, Excel and Outlook will be beneficial.
• Dictaphone typing experience.
• Typing speed of at least 65 words per minute (WPM), with proficiency in both audio and copy typing.
• Ability to work under pressure and meet deadlines.
• Established document production experience in a fast-paced professional services environment.
• Excellent accuracy and attention to detail.
• Proficient user of Word, PowerPoint and Excel.
• Experience working with and problem-solving corrupt documents.
• Experience using Kofax, Litera, Nitro, Visio, Adobe Writer and DocX Tools is beneficial.
• Ability to work under pressure, meet deadlines and remain flexible when client requirements change.
• Proactive and positive, with the ability to build effective working relationships.
• Ability to use initiative and problem-solve document queries.
• Commitment to the team’s goal of always providing excellent quality and efficient service.
• Effective communication and organisational skills.
• A good team player who is confident and professional, with the ability to exercise sound judgement.
• Flexible, with the ability to work outside of core hours from time to time, as required, to meet client deadlines.

Responsibilities

• Produce and amend lengthy and complex business-critical documents with speed and accuracy.
• Proofread and check spelling, grammar, formatting, presentation and sense.
• Demonstrate proficiency in key software packages, including Word, PowerPoint, Excel and Outlook.
• Maintain and update statistics.
• Attend and contribute proactively to meetings.
• Proactively clarify instructions with the client, supervisor and/or manager.
• Provide an effective and efficient handover of work between shifts.
• Handle sensitive and confidential information.

Skills

Excellent English

Typing 65 WPM

Attention to detail

Meet deadlines under pressure

Team player

Communication skills

Problem-solving

Education

Grade 12

MOS Word Expert (qualification)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Outlook

Kofax

Litera

Nitro

Visio

Adobe Writer

DocX Tools

Job description

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Legal
BASIC SALARY : R10 000.00 – R17 000.00
START DATE : A.S.A.P

REQUIREMENTS

• Minimum Grade 12 qualification.


• Excellent command of the English language.


• Excellent advanced MS Word and documentation skills.


• Computer literacy in Outlook, MS Word, PowerPoint, Excel and internet tools.


• MOS Word Expert qualification; additional MOS qualifications in PowerPoint, Excel and Outlook will be beneficial.


• Dictaphone typing experience.


• Typing speed of at least 65 words per minute (WPM), with proficiency in both audio and copy typing.


• Ability to work under pressure and meet deadlines.


• Established document production experience in a fast-paced professional services environment.


• Excellent accuracy and attention to detail.


• Proficient user of Word, PowerPoint and Excel.


• Experience working with and problem-solving corrupt documents.


• Experience using Kofax, Litera, Nitro, Visio, Adobe Writer and DocX Tools is beneficial.


• Ability to work under pressure, meet deadlines and remain flexible when client requirements change.


• Proactive and positive, with the ability to build effective working relationships.


• Ability to use initiative and problem-solve document queries.


• Commitment to the team’s goal of always providing excellent quality and efficient service.


• Effective communication and organisational skills.


• A good team player who is confident and professional, with the ability to exercise sound judgement.


• Flexible, with the ability to work outside of core hours from time to time, as required, to meet client deadlines.

DUTIES

• Produce and amend lengthy and complex business-critical documents with speed and accuracy.


• Proofread and check spelling, grammar, formatting, presentation and sense.


• Demonstrate proficiency in key software packages, including Word, PowerPoint, Excel and Outlook.


• Maintain and update statistics.


• Attend and contribute proactively to meetings.


• Proactively clarify instructions with the client, supervisor and/or manager.


• Provide an effective and efficient handover of work between shifts.


• Handle sensitive and confidential information.