Dispatch & Logistics Lead - Export & On-Site Loading

Headhunters; South Africa; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Headhunters in Gauteng, East Rand, seeks a hands-on Dispatch Manager to plan and coordinate loading of stainless-steel vessels and project components onto trucks. You will work closely with production, transporters, and clearing agents to ensure on-time delivery.

The role requires strong cross-border logistics knowledge, experience with export documents, and the ability to manage load tracking dashboards in real time. A diploma or equivalent qualification is expected.

Qualifications

• Relevant diploma and/or qualification.
• Previous experience in a logistics/dispatch role, ideally within an Equipment manufacturing or export environment.
• Experience coordinating trucking and transport, including export loads.
• Experience in loading of industrial equipment onto trucks.
• Familiarity with cross-border/export documentation (e.g. customs clearance documents, delivery notes, packing lists).
• Experience working directly with transporters and clearing agents.
• Physically capable and willing to be hands-on with loading and securing goods on trucks.

Responsibilities

• Plan and schedule the loading of stainless-steel vessels, process plant components, and project work onto trucks.
• Coordinate loading sequence and timing with workshop production and project programmes to meet delivery deadlines.
• Maintain a load tracking schedule/dashboard visible to relevant staff across the company, showing the status of each load.
• Act as the direct point of contact between the company, transporters, and clearing agents.
• Source and negotiate pricing with transporters for local and cross-border loads.
• Liaise with clearing agents on documentation and customs requirements for export shipments.
• Build and maintain relationships with reliable transporters to ensure consistent availability and service levels.
• Track and follow up on all loads from dispatch through to delivery.
• Keep the load tracking schedule/dashboard updated in real time so status is visible company wide.
• Proactively flag delays, breakdowns, or documentation issues that could affect delivery timelines.
• Prepare and manage cross-border documentation required for export shipments.
• Compile and issue loading documents, delivery notes, and packing lists for each dispatch.
• Ensure all documentation is accurate and complete before trucks depart, to avoid delays at border posts.
• Be physically present and hands-on during the loading of trucks — this is a hands-on logistics and dispatch role, not an office-based position.
• Assist with the physical loading of stainless-steel vessels and equipment onto trucks.
• Ensure all items are correctly tied down, strapped, and secured for transport, checking load security before departure.
• Ensure loads comply with legal and safety requirements for weight distribution and securing.
• Be responsible for on-site logistics, including the forklift movement of materials, vessels, and other items as per Production’s requirements.
• Coordinate with Production on the timing and priority of on-site movements, so that materials and vessels are where they are needed when they are needed.

Job description

Headhunters in Gauteng, East Rand, seeks a hands-on Dispatch Manager to plan and coordinate loading of stainless-steel vessels and project components onto trucks. You will work closely with production, transporters, and clearing agents to ensure on-time delivery.

The role requires strong cross-border logistics knowledge, experience with export documents, and the ability to manage load tracking dashboards in real time. A diploma or equivalent qualification is expected.