Deputy Company Secretary

Afrizan Personnel; Gauteng; On-site; ZAR 1,200,000 - 1,800,000; Full time

Job summary

Afrizan Personnel is seeking a Deputy Company Secretary to partner with the Group Company Secretary in delivering governance, statutory compliance and Board administration across the Group. The role emphasises credible, highly organised performance and digital fluency, leveraging AI and automation to enhance governance processes.

You will advise Boards and committees, coordinate meetings, maintain statutory records and oversee regulatory filings.

Qualifications

• Bachelor's degree in Law, Commerce, Corporate Governance or related field.
• CG Professional designation or equivalent qualification preferred.
• 5–8 years in company secretarial and governance roles.
• Experience supporting Boards and Board Committees.
• Experience in a JSE-listed or large corporate environment.
• Strong understanding of Companies Act and governance practices.
• Excellent written and verbal communication and stakeholder management.

Responsibilities

• Support the Group Company Secretary with governance and compliance.
• Provide governance advice to the Board and management.
• Coordinate Board and Committee meetings, packs and minutes.
• Maintain statutory registers, policies and charters.
• Coordinate regulatory filings with CIPC, JSE and others.
• Support SA governance obligations including disclosures.
• Oversee governance across subsidiary entities.
• Assist with AGM planning and shareholder communications.
• Support governance reviews, Board effectiveness and director development.
• Identify opportunities to automate governance processes with AI.
• Ensure confidential information, cybersecurity and AI governance controls.
• Act as Company Secretary when required or in absence.

Skills

Governance

Board liaison

Digital governance

AI tooling

Education

Law degree

Governance qualification

Tools

Diligent Boards

BoardPAC

Job description

A leading organisation is seeking a Deputy Company Secretary to support the Group Company Secretary in delivering effective corporate governance, statutory compliance and Board administration across the Group. This role requires a credible, highly organised and digitally fluent professional who can provide trusted governance advice while driving continuous improvement through automation, artificial intelligence and digital governance solutions.

Responsibilities

• Support the Group Company Secretary in ensuring compliance with the Companies Act, JSE Listings Requirements, applicable King Code and other governance requirements.
• Provide professional governance advice and support to the Board, Board Committees, Directors and executive management.
• Coordinate Board and Committee meetings, calendars, agendas, packs, minutes, resolutions and action tracking.
• Maintain accurate statutory registers, governance records, policies, Board charters and Committee terms of reference.
• Coordinate statutory and regulatory filings with CIPC, the JSE and other relevant regulatory authorities.
• Support JSE compliance, including SENS announcements, Directors' dealings, closed periods and continuing obligations.
• Oversee governance administration across subsidiary companies and promote consistent governance standards.
• Assist with AGM planning, shareholder communications and governance-related disclosures.
• Support regulatory inspections, governance reviews, Board effectiveness assessments and Director development.
• Identify opportunities to improve company secretarial processes through responsible AI, automation and digital workflow solutions.
• Maintain appropriate controls around confidential information, cybersecurity, digital records and the responsible use of AI.
• Act as Company Secretary when delegated or in the absence of the Group Company Secretary.

Requirements

• Bachelor's degree inLaw, Commerce, Corporate Governance, Business Administration or a related discipline.
• Chartered Governance Professional designation through the Chartered Governance Institute of Southern Africa, an equivalent designation and/or a recognised CIS/governance qualification.
• 5–8 years' relevant experience within company secretarial and corporate governance functions.
• Demonstrated experience supporting Boards and Board Committees.
• Experience within a JSE-listed company, state-owned enterprise, financial services institution or large corporate environment.
• Practical working knowledge of the Companies Act, JSE Listings Requirements, applicable King Code and corporate governance practices.
• Strong Board administration, minute-taking, regulatory interpretation and statutory compliance capabilities.
• Excellent written and verbal communication, stakeholder management and organisational skills.
• High levels of integrity, discretion, professional judgement and attention to detail.
• LLB degree and/or admission as an Attorney of the High Court of South Africa.
• Postgraduate qualification in corporate governance, compliance, digital transformation or company secretarial practice.
• Experience managing subsidiary governance across multiple legal entities.
• Experience supporting AGMs and shareholder engagement processes.
• Experience using Board portal platforms such as Diligent Boards, BoardPAC or equivalent.
• Exposure to workflow automation, AI-enabled productivity tools, digital records management and governance technology.
• Understanding of responsible AI, data governance, cybersecurity and digital workflow principles.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.