Depot Manager

Bed King; South Africa; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Bed King is seeking a Depot Manager to be based at King Shaka International Airport. You will oversee safe, efficient, and cost-effective depot operations, ensuring vehicle availability, cleanliness, and compliance with safety standards while driving fleet utilisation and minimising turnaround times.

You will lead depot staff, manage operational risks and costs, and ensure governance and reporting on daily, weekly, and monthly operations to support service excellence and customer satisfaction.

Qualifications

• BCom qualification or equivalent in Logistics, Operations, Business Management, or related field.
• Proven fleet management experience including vehicle availability, utilisation, turnaround times, inspections, damages, and maintenance.
• Ability to lead, develop, and manage depot staff and drive cost efficiency.

Responsibilities

• Oversee day-to-day depot operations, including facilities, security, fuel deliveries, and site functionality.
• Monitor vehicle utilisation and turnaround times to ensure timely availability and optimal fleet performance.
• Maintain depot efficiency, control operational costs, and ensure safe, compliant processes.
• Lead, coach, and manage depot staff; plan scheduling and performance reviews.
• Ensure accurate reporting and governance of vehicle deliveries, collections, and depot access.

Skills

Fleet management

Operations planning

Staff leadership

Budgeting

Customer service

Education

BCom or related in Logistics/Operations

Tools

Fleet management software

MS Excel

Job description

As the Depot Manager , you will be responsible for overseeing the safe, efficient, and cost-effective operation of the vehicle rental depot. You will ensure that vehicles are available, compliant, clean, and in the correct condition for dispatch to branches, while driving optimal fleet utilisation and minimising turnaround and idle times.

The role encompasses the leadership and development of depot staff, management of operational risks and costs, and oversight of all depot activities to ensure compliance with company policies, procedures, and legislative requirements. Through effective planning, operational control, and strong leadership, you will play a key role in maintaining high service standards, maximising fleet productivity, and delivering exceptional customer satisfaction.

Depot Manager to be based in King Shaka International Airport

Join a vibrant and forward-thinking team, where innovation and exceptional customer service drive everything we do.

As part of our team, you’ll:

• Make a difference: Contribute to a company that leads the market and values the impact of every team member.
• Grow your career: Take advantage of opportunities to develop your skills and advance in a supportive environment.
• Collaborate and innovate: Be part of a collaborative culture that values fresh ideas and teamwork.

Your contributions matter, and your growth is our priority.

Join us and be part of something extraordinary!

IF YOU HAVE THE FOLLOWING QUALITIES, THEN THIS ROLE IS FOR YOU:

Planning
You can plan, prioritise, and organise daily activities effectively.

Structuring
You are able to bring order, structure, and control to a busy operational environment. You can set up clear workflows, follow procedures, monitor processes, and ensure that daily activities are executed in an organised and consistent manner.

Directing
You give clear instructions, guide operational staff, and ensure that team members understand what is expected of them.

Accuracy
You work carefully and pay attention to detail.

Devotion to Quality
You are committed to maintaining high standards and service delivery.

Performing Under Pressure
You can remain calm, focused, and effective in a fast-paced operational environment. This includes handling disruptions, delays, customer escalations, staff challenges, and urgent operational demands without losing control or focus.

Analysing and Forming Opinions
You can assess operational problems, identify causes, and make sound decisions.

Client Focus
You understand that performance directly impacts customer satisfaction. You can support high service levels and maintain operational standards that contribute to a positive customer experience.

Integrity
You maintain a high level of honesty, responsibility, and ethical conduct.

THE MINIMUM REQUIREMENTS FOR THE ROLE ARE:

NON-NEGOTIABLE REQUIREMENTS:

• A BCom qualification or equivalent in Logistics, Operations, Business Management, or a related field.
• Proven fleet management experience, including vehicle availability, vehicle movement, utilisation, out-of-service management, turnaround times, inspections, damages, cleanliness, servicing, repairs, and compliance with safety standards.

WILL ALSO COUNT IN YOUR FAVOUR IF YOU HAVE:

• Automotive industry experience

DUTIES WILL INCLUDE:

1. Operational Management

• Managing the day-to-day operations of the depot, including facilities and maintenance, security, fuel deliveries, and overall site functionality.
• Monitoring vehicle utilisation and turnaround times to ensure timely vehicle availability.
• Maintaining depot efficiency and controlling operational costs.
• Ensuring an efficient, safe, and visible depot layout and operational flow.

2. Fleet Management

• Overseeing the allocation, movement, availability, and condition of all vehicles within the fleet.
• Managing the Out of Service (OOS) fleet in line with agreed targets.
• Ensuring vehicles are serviced, repaired, and maintained in accordance with safety and compliance standards.
• Monitoring fleet damage, accidents, and incident reporting processes.
• Providing fleet support for projects, bulk vehicle supply requirements, and other operational initiatives.

3. Customer Service

• Ensuring high levels of customer satisfaction and service delivery.
• Managing and resolving escalated customer complaints promptly and professionally.
• Monitoring service standards and implementing continuous improvement initiatives where required.

4. Staff Management

• Supervising, training, coaching, and motivating depot staff, including quality controllers, drivers, cleaners, maintenance personnel, and security staff.
• Managing staff scheduling, attendance, and performance.
• Conducting performance reviews and implementing disciplinary procedures where necessary.
• Promoting a positive, productive, and safety-focused work environment.
• Monitoring depot expenses and identifying opportunities for cost optimisation.
• Ensuring accurate vehicle and operational reporting, including maintaining system integrity within TSD.
• Maintaining governance, controls, and operational processes relating to vehicle deliveries and collections, as well as depot access management.
• Preparing and submitting daily, weekly, and monthly operational reports as required.

6. Compliance & Risk Management

• Ensuring compliance with company policies, legal requirements, and health and safety standards.
• Monitoring adherence to insurance, licensing, and regulatory requirements.
• Managing risks associated with vehicle theft, damage, fraud, and other operational exposures.