Deceased Estate Administrator

FROGG Recruitment; Gauteng; On-site; ZAR 223,000 - 268,000; Full time

Job summary

FROGG Recruitment seeks a Deceased Estate Administrator for a Morningside/Sandton role. You will transcribe and draft wills and related documents, prepare Master of the High Court bundles, and communicate with banks, insurers and clients to ensure estates are processed accurately and compliantly.

Required: Grade 12, 3–5 years in estate administration with 2+ years in wills & deceased estates; a legal secretarial diploma or estates certificate is advantageous.

Qualifications

• 3–5 years as a Deceased Estate Administrator or legal secretary, with at least 2 years in Wills & Deceased Estates.
• Grade 12 / Matric Certificate.
• Diploma in legal secretarial work or estates certificate advantageous.

Responsibilities

• Transcribe and draft wills, codicils, and POA documents via digital dictation.
• Prepare initial bundles for reporting estates to the Master of the High Court.
• Format letters to banks, insurers, and creditors.
• Coordinate notices for Section 29/Section 35 advertisements.
• Gather documents for SARS income tax and Capital Gains Tax filings.
• Submit documents to the Master’s Office and liaise with clients.

Skills

Legal secretarial

Wills & Estates

Dictation & drafting

Client liaison

Education

Grade 12 / Matric Certificate

Legal secretarial diploma or estates certificate

Job description

Deceased Estate Administrator Morningside Sandton

Salary: Up to R22 000. CTC

Education & Experience

• Grade 12 / Matric Certificate
• A minimum of 3 to 5 years of experience as a Deceased Estate Administrator / Legal Secretary, with at least 2 years dedicated specifically to Wills & Deceased Estates.
• A formal legal secretarial diploma or specialized estates certificate (e.g., Gawie le Roux or LEAD) is highly advantageous.

Document Generation & Dictation

• Transcribe and draft legal correspondence, wills, codicils, and power of attorney documents via digital dictation.
• Prepare the initial bundles for reporting estates to the Master of the High Court (Death Notices, Inventories, Next-of-Kin Affidavits).
• Format, proofread, and prepare formal letters to banks, insurance companies, and creditors.

Specialized Estates Administration Support

• Follow up routinely with financial institutions to secure certificates of balance, valuation certificates, and bank statements.
• Coordinate the placement of Section 29 (Creditors) and Section 35 (L&D inspection) advertisements in the Government Gazette and local newspapers.
• Assist the attorney or administrator by gathering the necessary documents for SARS income tax and Capital Gains Tax filings.

Master’s Office & Third-Party Liaison

• Manage the physical or electronic submission of documents to the Master’s Office.
• Follow up on the progress of Letters of Executorship / Authority and resolve basic queries or shortages.
• Act as the primary point of contact for clients, handling incoming queries with high empathy and professionalism.

Practice Management & Compliance

• Maintain accurate electronic and physical filing systems, ensuring all files are perfectly indexed.
• Capture billable hours, prepare client invoices, and track outstanding disbursements.
• Ensure absolute compliance with POPIA (client data protection) and FICA verification protocols during client onboarding.