Deceased Estate Administrator

FROGG Recruitment; Sandton; On-site; ZAR 147,000 - 246,000; Full time

Job summary

FROGG Recruitment is seeking a Deceased Estate Administrator for a role based in Morningside, Sandton. You will provide high-level secretarial and administrative support to move estate files swiftly through the Master’s Office and SARS processes.

The ideal candidate has Grade 12 and 3–5 years in Deceased Estate Administration or legal secretarial work, including at least 2 years focused on Wills and Deceased Estates. Strong dictation, drafting, and filing skills are essential.

Qualifications

• Grade 12/Matric is required.
• 3–5 years experience as Deceased Estate Administrator/Legal Secretary.
• At least 2 years dedicated to Wills & Deceased Estates.

Responsibilities

• Transcribe and draft legal correspondence, wills, codicils, and POA documents via digital dictation.
• Prepare initial bundles for reporting estates to the Master of the High Court (Death Notices, Inventories, Next-of-Kin Affidavits).
• Format, proofread, and prepare formal letters to banks, insurance companies, and creditors.
• Follow up with financial institutions to secure certificates of balance, valuation certificates, and bank statements.
• Coordinate Section 29 and Section 35 advertisements in the Government Gazette and local newspapers.
• Assist the attorney/administrator with SARS income tax and Capital Gains Tax filings.
• Master's Office & Third-Party Liaison: submit documents to the Master’s Office and follow up on Letters of Executorship/Authority.
• Act as the primary contact for clients with empathy and professionalism.
• Maintain electronic/physical filing systems, index files, and ensure compliance with POPIA and FICA on client onboarding.

Skills

Secretarial experience

Administrative support

Estate administration

Legal secretary

Education

Grade 12 / Matric Certificate

Estate/Legal secretarial diploma or estates certificate

Job description

Deceased Estate Administrator Morningside Sandton

To provide high-level, specialized secretarial and administrative support. You will bridge the gap between clerical support and file administration, ensuring that estate files move swiftly through the Master's Office and SARS pipelines.

Salary: Up to R22 000. CTC

Education & Experience

• Grade 12 / Matric Certificate


• A minimum of 3 to 5 years of experience as a Deceased Estate Administrator / Legal Secretary, with at least 2 years dedicated specifically to Wills & Deceased Estates.


• A formal legal secretarial diploma or specialized estates certificate (e.g., Gawie le Roux or LEAD) is highly advantageous.

Key Performance Areas & Responsibilities

• Transcribe and draft legal correspondence, wills, codicils, and power of attorney documents via digital dictation.


• Prepare the initial bundles for reporting estates to the Master of the High Court (Death Notices, Inventories, Next-of-Kin Affidavits).


• Format, proofread, and prepare formal letters to banks, insurance companies, and creditors.


• Follow up routinely with financial institutions to secure certificates of balance, valuation certificates, and bank statements.


• Coordinate the placement of Section 29 (Creditors) and Section 35 (L&D inspection) advertisements in the Government Gazette and local newspapers.


• Assist the attorney or administrator by gathering the necessary documents for SARS income tax and Capital Gains Tax filings.

3. Master's Office & Third-Party Liaison

• Manage the physical or electronic submission of documents to the Master's Office.


• Follow up on the progress of Letters of Executorship / Authority and resolve basic queries or shortages.


• Act as the primary point of contact for clients, handling incoming queries with high empathy and professionalism.

4. Practice Management & Compliance

• Maintain accurate electronic and physical filing systems, ensuring all files are perfectly indexed.


• Capture billable hours, prepare client invoices, and track outstanding disbursements.


• Ensure absolute compliance with POPIA (client data protection) and FICA verification protocols during client onboarding.