Debtors Controller

Snatch | Accounting & Finance Headhunters; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Snatch | Accounting & Finance Headhunters in Cape Town CBD is seeking an experienced Debtors Administrator to join its finance team, taking ownership of day-to-day accounts receivable. You will manage payments, reconciliations, cash flow reporting, tenant billing queries, and oversee escalation of overdue accounts, reporting to the finance leadership team.

Experience in Xero, MDA or Protel is highly beneficial; strong attention to detail and clear communication with tenants and internal teams

Qualifications

• Proven experience as a Debtors Administrator or in AR/credit control.
• Experience within property or hospitality industry preferred.
• Strong AR processes, payment allocations, reconciliations and cash flow reporting.
• Experience with debt collection and coordinating legal escalations.

Responsibilities

• Process incoming payments and daily receipting across systems.
• Maintain daily cash flow reports and visibility over funds.
• Reconcile payment gateway transactions and manage inter-account transfers.
• Prepare weekly debtor status reports and AR packs for management.
• Perform revenue split calculations and detailed payment reconciliations.
• Manage tenant billing queries and escalate overdue accounts as needed.

Skills

Accounts receivable

Debt collection

Cashflow reporting

Tenant billing

Communication

Attention to detail

Tools

Xero

MDA

Protel

Job description

Contribute to end-to-end accounts receivable within a growing property and hospitality group

Role overview:

A fast-growing property and hospitality business based in Cape Town CBD is seeking an experienced Debtors Administrator to join its finance team.

This role offers the opportunity to take ownership of the day-to-day accounts receivable function within a fast-paced and growing environment. Reporting to the finance leadership team, you will manage incoming payments, debtor reconciliations, cash flow reporting, tenant billing queries and overdue account escalations.

Key responsibilities:

• Process incoming payments and complete daily receipting across property management and accounting systems.
• Maintain accurate daily cash flow reports and visibility over incoming funds.
• Reconcile payment gateway transactions, process tenant refunds and manage inter-account transfers.
• Prepare weekly debtor status reports and monthly accounts receivable packs for management.
• Perform revenue split calculations and complete detailed payment reconciliations.
• Manage tenant billing queries and resolve payment-related escalations promptly.
• Issue formal letters of demand and liaise with legal counsel regarding defaulted accounts.
• Maintain accurate debtor records and ensure overdue balances are followed up consistently.

Qualifications & experience:

• Proven experience as a Debtors Administrator or in a similar accounts receivable or credit control role.
• Previous experience within the property or hospitality industry would be advantageous.
• Strong understanding of accounts receivable processes, payment allocations, reconciliations and cash flow reporting.
• Practical experience managing debt collection processes, issuing letters of demand and coordinating legal escalations.
• Proficiency in Xero, MDA or Protel would be highly beneficial.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• Confident communication skills when engaging with tenants, internal teams and external service providers.