Debtors Administrator: Allocations

Mayfly Agri; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Mayfly Agri in Gauteng seeks a Debtors Administrator to manage Accounts Receivable, allocate receipts, and maintain accurate customer accounts in Syspro. You will support credit vetting, invoicing, statements, and month-end close, ensuring compliance with internal controls and FICA requirements.

The ideal candidate has 2-3 years in a financial role, experience with Co-Op accounts, and a matric with relevant qualifications; a Basic Accounting certificate is a plus, and you will report to the

Qualifications

• Matric with a relevant diploma or qualification in Credit Management/Finance; Basic Accounting certificate advantageous.

Responsibilities

• Process and allocate receipts in Accounts Receivable module.
• Ensure payments allocated against correct customer accounts and invoices.
• Reconcile Co-Op and Distributor accounts for accuracy.
• Execute EDI processes for Co-Op accounts.
• Assist with updating customer account information.
• Process credit applications and open new accounts in Syspro.
• Support month-end activities and internal controls.
• Prepare, distribute and reconcile invoices and statements.
• Provide back-up support to other Debtors Administrators.

Education

Matric + Diploma in Credit Management / Finance

Certificate in Basic Accounting

Tools

Syspro

Job description

Minimum requirements for the role:

• Must have a National Senior Certificate (Matric) with a relevant tertiary qualification or diploma in Credit Management, Finance, or a related field; A certificate in Basic Accounting will be advantageous
• Minimum 2 - 3 years' experience in a financial environment as a Debtors Administrator or Debtors Clerk
• Experience working with Co-Op accounts will be advantageous
• Experience using Syspro is essential
• Knowledge of basic accounting and FICA requirements will be advantageous

The successful candidate will be responsible for:

• Processing and allocating all receipts within the Accounts Receivable module.
• Ensuring payments are accurately allocated against the correct customer accounts and invoices.
• Reconciling Co-Op and Distributor accounts to maintain financial accuracy.
• Executing EDI processes for relevant Co-Op accounts.
• Conducting credit vetting when required.
• Assisting with the maintenance and updating of customer account information.
• Processing credit applications and opening new accounts in Syspro.
• Managing requests for Co-Op sub-accounts and COD accounts.
• Collecting and verifying documentation required for credit assessments.
• Supporting the annual review of customer credit limits.
• Responding professionally to customer and Crop Advisor queries.
• Escalating debtor-related concerns to Management where necessary.
• Assisting with the preparation, distribution, and reconciliation of invoices and statements.
• Supporting month-end activities and ensuring compliance with internal controls.
• Participating in internal and external audit processes.
• Providing back-up support to other Debtors Administrators as required.
• Adhering to all SHEQ policies and procedures.
• Reporting non-conformances and assisting in implementing corrective actions.
• Supporting audit requirements and document control processes.
• Maintaining debtor master data and supporting debt collection activities.
• Applying effective problem-solving techniques to financial and customer account issues.
• Prioritising workloads to meet deadlines and business requirements.
• Performing reasonable ad hoc duties as required.