Dean’s Executive Assistant & Office Manager

Stellenbosch University; Stellenbosch; On-site; ZAR 260,000 - 420,000; Full time

Job summary

Stellenbosch University seeks a Personal Assistant to the Dean (Post Level 9) at Stellenbosch Campus. The role provides executive secretarial support to the Dean, manages the diary, meetings and office administration, and handles travel arrangements and correspondence with discretion.

The ideal candidate will have five years of senior secretarial experience, strong English and Afrikaans skills, and proficiency in Microsoft Office and SU systems.

Qualifications

• Post-school qualification at NQF Level 6 or higher.
• At least five years' secretarial and administrative experience.
• Experience supporting a senior manager in higher education.
• Excellent verbal and written command of English and Afrikaans.
• Proficiency in Microsoft Office and SU financial systems.

Responsibilities

• Manage the Dean's diary, plan and schedule appointments and engagements.
• Coordinate meeting logistics and take minutes as required.
• Arrange domestic and international travel and accommodation for the Dean.
• Draft correspondence and ensure documents are ready for signature.
• Handle enquiries and maintain the Dean's Office email inbox.
• Coordinate events, procure supplies and manage office administration.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Microsoft Office

SUNFin/Oracle/SharePoint

Bilingual English/Afrikaans

Education

NQF Level 6+ qualification

Tools

SUNFin

Oracle

SharePoint

Job description

Stellenbosch University seeks a Personal Assistant to the Dean (Post Level 9) at Stellenbosch Campus. The role provides executive secretarial support to the Dean, manages the diary, meetings and office administration, and handles travel arrangements and correspondence with discretion.

The ideal candidate will have five years of senior secretarial experience, strong English and Afrikaans skills, and proficiency in Microsoft Office and SU systems.