Customer Care Coordinator — Electrical Motor Repairs

Resources Partners Pty Ltd; Middelburg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Resources Partners Pty Ltd in Middelburg seeks a customer-focused and technically inclined Customer Service Administrator to join its team. You will support the repair process, handle inquiries, maintain documentation, prepare quotations and coordinate purchasing with suppliers.

The role requires organisation, accuracy, proactivity and the ability to manage multiple priorities while communicating effectively with customers, suppliers, the workshop, warehouse and sales teams.

Qualifications

• Grade 12 / Matric.
• 1-2 years' experience in Customer Service, Internal Sales, Administration or a related role.
• Experience within an electrical motor, engineering, repair or technical environment will be advantageous.
• Previous purchasing or procurement exposure will be beneficial.
• Computer literate with good working knowledge of Microsoft Office.
• Basic accounting knowledge.
• Technically minded with an interest in learning about electrical motors and associated products.

Responsibilities

• Receive and process customer enquiries and repair requests.
• Respond to customer queries regarding motor repairs, job progress and expected turnaround times.
• Open, maintain and follow up on repair job cards and supporting documentation.
• Prepare quotations and monitor outstanding quotations.
• Keep customers updated on repair status, costs and expected completion dates.
• Coordinate with workshop and repair facility to meet timelines.
• Identify and purchase parts, materials and components required for repair work.
• Request supplier pricing and process purchase orders.
• Follow up with suppliers regarding outstanding orders and expected delivery dates.
• Monitor back orders and ensure outstanding items are followed up.
• Coordinate with warehouse and dispatch teams regarding parts and completed repair units.
• Assist with the planning and scheduling of repairs and deliveries.
• Maintain accurate customer and job records and ensure system information remains current.
• Provide administrative assistance and reporting support to the repair facility.
• Assist with invoicing and ensure all supporting documentation is complete.
• Handle customer complaints and work towards professional and timely resolution.
• Provide support to the internal and external sales teams when required.
• Participate in relevant meetings and provide updates where necessary.
• Perform general administrative and office-related duties.

Skills

Customer service

Administration

English

Microsoft Office

Education

Grade 12 / Matric

Tools

Microsoft Office

Job description

Resources Partners Pty Ltd in Middelburg seeks a customer-focused and technically inclined Customer Service Administrator to join its team. You will support the repair process, handle inquiries, maintain documentation, prepare quotations and coordinate purchasing with suppliers.

The role requires organisation, accuracy, proactivity and the ability to manage multiple priorities while communicating effectively with customers, suppliers, the workshop, warehouse and sales teams.