Creditors Controller (Fixed Term Contract - 36 months)

Biovac; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Biovac in Cape Town is seeking an Accounts Payable Specialist to manage the end-to-end creditor function, ensuring accurate processing of supplier invoices, travel expenses, and company cards, while maintaining reconciliations with supplier statements.

You will support cash-flow reporting, ensure compliance with medicines regulations, and uphold cGMP quality standards while delivering timely payments at month-end.

Qualifications

• Matric/Grade 12 equivalent.
• Bookkeeping diploma or degree with accounting as subject.
• At least 2 years’ experience in creditors function.
• ERP system experience; SAP advantageous.

Responsibilities

• Ensure end-to-end accounts payable processing.
• Process local and foreign supplier invoices and travel expenses accurately.
• Prepare creditor reconciliations and resolve variances.
• Ensure payments are made on month-end and in line with approvals.
• Maintain documentation and compliance with company policies and laws.
• Assist AP & AR Supervisor with ad-hoc tasks and bank reconciliations.

Skills

SAP

Creditors function

Capacity & output management

Financial acumen

Documentation management

Statistical trending & data analysis

Reconciliation skills

Education

Matric/Grade 12 equivalent

Bookkeeping diploma or degree with accounting

Tools

SAP

Job description

Biovac was founded in 2003 to revive and restore South Africa’s vaccine manufacturing capabilities. We are an African based manufacturer contributing towards filling the gap that exists in the lack of African vaccine manufacturing capability.

Job Purpose:

Responsible for all Accounts Payable activities including but not limited to:

• Control the end‑to‑end accounts payable function
• Ensure accurate, timely processing and payment of local and foreign supplier invoices, company credit cards and travel expenses
• Maintain accurate reconciliation of creditor accounts to supplier statements
• Ensure all creditor transactions are properly documented, authorised and compliant with company policies
• Support cash‑flow management through accurate creditor balances and reporting
• Ensure expenses and accruals are recorded in the correct accounting period
• Contribute to accurate month‑end financial reporting

Responsible to ensure that the Finance department and it’s respective sections deliver services and solutions in alignment with pharmaceutical quality system requirements

Ensure compliance in accordance with the Medicines and Related Substances Act 101 of 1965 and the Pharmacy Act 53 of 1974, and the organization’s policies, procedures and other applicable laws

Continuously build and support a sound quality assurance culture aligned to cGMP within Biovac.

Requirements:

• Matric/Grade 12 equivalent
• Bookkeeping diploma or degree with accounting as subject

Experience & industry knowledge:

Required:

• At least 2 years’ experience in creditors function
• Computer literacy
• Previous experience on ERP System (SAP will be advantageous)
• Strong reconciliation skills
• Banking and accounts administration experience.

Preferred:

• SAP experience
• Working knowledge of SARS related legislation
• Experience in having faced successfully completed financial audits

Responsibilities:

• Ensure that the required documentation has been received for processing purposes
• Verify prices and services to the purchase orders and ensure that all purchase orders are signed of as for approval
• Query variances with suppliers or company representor
• Ensure that documents are processed daily
• Contact suppliers for invoices not received
• Raise expense accruals for invoices not received to ensure no understatement of expenses
• Ensure that paperwork is approved in line with the delegation of authority before processing
• Prepare accurate individual creditor’s reconciliations from creditor’s statements
• Review creditor’s reconciliations against creditors Age Analysis and resolve all outstanding items on the age analysis
• Investigate and resolve all outstanding items on the creditor’s reconciliations on a monthly basis – 30 days
• Prepare and submit documentation as follow: Creditor’s Reconciliations, Creditor’s Statement, Invoices to the AP & AR Supervisor for approval of payment
• Ensure that suppliers are paid on the last working day of month
• Ensure that all foreign vendors are paid within SARB regulations
• Submit EOI’s to Bank when documentation is available
• Prepare and update a schedule of foreign payments
• Filing of all documents on a monthly basis as per the agreed standard
• Assist the AP & AR Supervisor with ad-hoc tasks as per deadlines and work scope given.
• Ensure that bank account is processed daily by no later than 12:00
• Prepare bank reconciliation and submit for approval weekly
• Ensure that there are no outstanding or un-reconciling items on the bank reconciliation at month end
• All balance sheet GL accounts relating to Acocunts Payable reconciled and substantiated with supporting documentation
• Accurate journals done on a monthly basis
• Reconcile travel accounts to AMEX card and Travel IT report and capture relevant transactions in SAP
• Reconcile purchasing cards to the bank and capture relevant transactions in SAP.

Technical Competencies:

• Intermediate proficiency in SAP.
• Excellent understanding and working knowledge of creditors function and systems.
• Capacity and output management
• Financial acumen.
• Documentation Management
• Statistical Trending & Data Analysis
• Strong reconciliation skills

Closing Date: 16 October 2026

If you do not receive a response from us within three weeks after closing date, please understand that your application was not successful. We believe in the magic of diversity within teams and to achieve this, we do apply Employment Equity principles during our selection process where this is necessary to achieve such diversity.