Corporate Services Administrator & Governance Support

theapexgroup; Cape Town; On-site; ZAR 250,000 - 360,000; Full time

Job summary

The Apex Group is seeking a detail-oriented professional for a fund administration role based in Cape Town. You will manage client portfolios, oversee company secretarial tasks, and coordinate day-to-day administration with a focus on timely delivery and regulatory compliance.

Ideal candidates show 1+ year experience, a relevant degree (LLB/BCom), strong MS Office skills, and solid communication to support client relationships and governance requirements.

Qualifications

• Minimum of 1 year of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, or a relevant business qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
• Proficiency in Microsoft Office (Word, Excel and Outlook).
• Knowledge of the regulatory environment relating to fund management (some training will be provided).
• Willing to adapt and learn and work with a team.
• Excellent communication skills, both written and verbal.
• A basic understanding of AML requirements.
• A working knowledge of Company Law and Corporate Governance advantageous.
• Excellent organisational skills
• Excellent attention to detail and accuracy
• Ability to obtain d

Responsibilities

• Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters.
• Manage the day-to-day client request and reporting.
• Communicate directly with clients and the manager to answer and resolve queries.
• Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team).
• Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines.
• Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails.
• Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team.
• Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities.
• Following customer specific procedures in relation to administration and reporting requirements for each entity.
• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements.
• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries.
• Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required.
• Be aware and assist with payment transactions for your client portfolio.
• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs.
• Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures.
• Manage a large client portfolio, including all aspects of administration and company secretarial matter.
• Preparation of documentation for signature.
• Ad-hoc administrative tasks as required.
• Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines.
• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
• Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills

Fund administration

AML/KYC awareness

Microsoft Office

Communication skills

Attention to detail

Organisational skills

Client relationship management

Corporate governance knowledge

Education

LLB

BCom

Business qualification

Job description

The Apex Group is seeking a detail-oriented professional for a fund administration role based in Cape Town. You will manage client portfolios, oversee company secretarial tasks, and coordinate day-to-day administration with a focus on timely delivery and regulatory compliance.

Ideal candidates show 1+ year experience, a relevant degree (LLB/BCom), strong MS Office skills, and solid communication to support client relationships and governance requirements.