Conveyancing Legal Secretary - Client-Facing Admin Pro

The Opportunity Hub UK Ltd; East London; On-site; ZAR 533,000 - 710,000; Full time

Job summary

The Opportunity Hub UK Ltd is seeking an organised and proactive Legal Secretary to support a fee earner within a conveyancing team. You will manage administrative tasks, open and close files, handle calls and correspondence, and ensure client service runs smoothly.

This client-facing role requires discretion with sensitive information, strong communication, and the ability to multitask in a busy conveyancing environment. You\'ll also assist with billing and general office duties as needed.

Responsibilities

• Audio type and prepare letters, emails and other correspondence.
• Draft and amend legal documents from dictation and other instructions.
• Prepare conveyancing documents, including lease extensions, deeds, completion statements and Land Registry forms, using the Land Registry portal.
• Open, maintain and close client files.
• Handle internal and external calls, respond to routine queries and pass on messages promptly.
• Monitor incoming post and emails and deal with them as appropriate.
• Provide general administrative support, including photocopying, printing, scanning and arranging couriers.
• Assist with billing by preparing bills and liaising with the fee earner and accounts team.
• Request cheques and bank transfers, and pay in money received where required.
• Provide reception cover from time to time.

Job description

The Opportunity Hub UK Ltd is seeking an organised and proactive Legal Secretary to support a fee earner within a conveyancing team. You will manage administrative tasks, open and close files, handle calls and correspondence, and ensure client service runs smoothly.

This client-facing role requires discretion with sensitive information, strong communication, and the ability to multitask in a busy conveyancing environment. You\'ll also assist with billing and general office duties as needed.