Contracts Controller

Express Employment Professionals Vaal Triangle; Kempton Park; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Express Employment Professionals Vaal Triangle is seeking a detail-oriented administrator to oversee maintenance and service contracts. You will manage the contract masterfile, validate invoicing, and coordinate with dealers and suppliers to issue orders and track costs.

The role requires diploma qualifications in relevant fields and experience in logistics, finance or supply chain administration. Collaboration with finance and operations is essential for timely reporting and issue resolution.

Qualifications

• Diploma in office administration or related field required.
• Advanced diploma in Office administration, Finance, Logistics, Supply Chain Management is an advantage.

Responsibilities

• Oversee Avis Managed Maintenance Authorisations for Service, Repair and Maintenance Contract (R&M) requests.
• Assist with technical queries and escalated enquiries from MM to relevant stakeholders.
• Draw up, communicate and manage the process flow for Service, Repairs and Maintenance (R&M) Contracts.
• Manage the complete Masterfile of contracts for all Trucks under Service and Maintenance contracts.
• Verify monthly MM billing from Avis to BTS to confirm validity and submit valid goodwill requests.
• Process MM Invoicing from Avis according to finance department payment procedure.
• Provide official order numbers for all breakdowns completed for retail clients to dealers and suppliers.
• Process Dealer & supplier invoices.
• Provide operational inputs, costing analyses and report approved Cost Per Kilometre (CPK) rates charged to customers.
• Attend to Call Centre enquiries and standby for customer requests.
• Assist with contract extension costing and early termination penalty calculations.
• Perform service history analyses for customers per audit requirements.
• Produce maintenance contract expense reporting for the finance department.
• Generate month-end reporting on maintenance contract performance.
• Support with debtors and creditors queries.

Education

Diploma in office administration, Finance, Logistics, Supply Chain Management, or related field of study

Advanced diploma in Office administration, Finance, Logistics, Supply Chain Management, or related field of study

Job description

Responsibilities

• Overseeing Avis Managed Maintenance Authorisations for Service, Repair and Maintenance Contract (R & M) requests.

• Assist with technical queries and escalated enquiries from MM to relevant stakeholders.

• Service, Repairs and Maintenance (R & M) Contracts – Draw up, Communication and Manage process flow.

• Manage the complete Masterfile of contracts for all Truck under Service and Maintenance contracts.

• Verify monthly MM billing from Avis to BTS to confirm validity and submit any valid goodwill’s

• Process MM Invoicing from Avis according to finance department payment procedure.

• Process and supply all independent dealers & suppliers with official order numbers for all breakdowns completed for retail clients

• Process Dealer & supplier invoices.

• Provide operational inputs, market inputs, manage the costing analysis and reporting the approved Cost Per Kilometre (CPK) rates charged to customers for Service and Maintenance contracts.

• Attend to Call Centre enquiries / referrals and standby required for customer requests.

• Contract extension costing and early termination penalty calculations for customers.

• Service history analyses for customers as per audit requirement.

• Maintenance contract expense reporting to finance department.

• Month end reporting on maintenance contract performance.

• Support with debtors & creditors queries.

Required Qualifications/Experience

• Diploma in office administration, Finance, Logistics, Supply Chain Management, or related field of study.

• Advanced diploma in Office administration, Finance, Logistics, Supply Chain Management, or related field of study will be an advantage.