Contracts Administrator

Sarens; Bellville; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Sarens is seeking a Contracts Administrator to support the Head of Department and project teams throughout the lifecycle of construction, heavy lifting, and renewable energy projects in Cape Town. You will manage contract administration, documentation, and commercial processes to ensure timely deliveries and compliance across multiple projects.

The role requires 3–5 years in contract administration, familiarity with relevant contracts, and strong Excel/communication skills.

Qualifications

• 3-5 years experience in contract administration or related project controls.
• Experience in construction, heavy lifting, infrastructure, energy, or renewable energy projects is advantageous.
• Knowledge of FIDIC, NEC, GCC, or similar contract frameworks is highly beneficial.

Responsibilities

• Administer and maintain project contracts and related documentation.
• Monitor contractual obligations, milestones, deliverables and deadlines.
• Track guarantees, insurances, notices and project deliverables, and assist close-out activities.
• Prepare and manage contractual correspondence and maintain registers and audit trails.
• Assist with extensions of time (EOTs), claims, variations, and change orders.
• Support progress payment applications, payment certificates and liaison with Finance.

Skills

Contract management

Documentation control

Stakeholder engagement

Advanced Excel

Education

Related field degree

Law knowledge

Job description

Contracts Administrator | Cape Town

Sarens is the global leader and reference in crane rental services, heavy lifting, and engineered transport. With operations in more than 60 countries, we deliver innovative lifting and transport solutions across the construction, infrastructure, renewable energy, mining, and industrial sectors. We are currently seeking a highly organised and commercially astute Contracts Administrator to join our team and support the successful delivery of construction, heavy lifting, and renewable energy projects.

PROFILE

As Contracts Administrator, you will support the Head of Department, Project Managers, and the Legal & Contract Management team by ensuring the effective administration of contracts throughout the project lifecycle.

Your Responsibilities Will Include

• Contract Administration
• Administer and maintain project contracts and related documentation.
• Monitor contractual obligations, milestones, deliverables, and critical deadlines.
• Track guarantees, insurances, contractual notices, and project deliverables.
• Support contract close-out and project completion activities.
• Contractual Communications
• Prepare and manage contractual correspondence, notices, and formal communications.
• Maintain contract correspondence registers and audit trails.
• Ensure contractual communications are issued within required timeframes.
• Assist project teams in identifying events requiring contractual notification.
• Claims and Variations Management
• Support the administration of extensions of time (EOTs), claims, variations, change orders, and compensation events.
• Maintain claims and variation registers.
• Compile supporting records and monitor progress through to resolution and close-out.
• Commercial Administration
• Assist with progress payment applications and payment certificates.
• Track approved claims, variations, and payment milestones.
• Liaise with Finance regarding payment provisions and receivables.
• Maintain commercial records and reporting information.
• Risk, Reporting and Project Support
• Maintain commercial, contractual, risk, variation, and correspondence registers.
• Support the identification and escalation of contractual and commercial risks.
• Participate in project meetings and support audits, reviews, and project close-out activities.

What You'll Need

• Construction Management
• Commercial Management
• Business Administration
• Law
• Contract Management
• Quantity Surveying
• Engineering
• Or a related field

Experience

• 3-5 years' experience in contract administration, commercial administration, or project controls.
• Experience within construction, heavy lifting, infrastructure, energy, or renewable energy projects will be advantageous.
• Knowledge of FIDIC, NEC, GCC, or similar contract frameworks will be highly beneficial.
• Advanced proficiency in Microsoft Excel, Word, and Outlook.

Competencies

• Strong understanding of contract administration principles.
• Commercial and contractual risk awareness.
• Excellent written communication skills.
• Strong organisational and document control capabilities.
• High attention to detail and analytical thinking.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder engagement and relationship management skills.

WE OFFER

At Sarens, you will be part of a globally recognised organisation delivering some of the world's most complex heavy lifting and engineered transport projects. We offer the opportunity to work on large-scale construction and renewable energy projects while developing your contractual and commercial expertise within an international environment.