Contractor Admin Assistant

Herotel Telecoms (Pty) Ltd; Klerksdorp; On-site; ZAR 120,000 - 180,000; Part time

Benefits offered by this job

Group Risk Benefits

Medical Benefits

Health and Lifestyle Programmes

Job summary

Herotel Telecoms (Pty) Ltd in Klerksdorp is seeking an organized Contractor Admin Assistant on a paid fixed-term contract. You will manage daily administrative tasks, coordinate between technicians and departments, and uphold strict confidentiality.

The role requires Grade 12, admin experience, and proficiency with MS Office. You will work closely with IT and operations to keep processes and records up to date in a dynamic environment.

Qualifications

• Must have Grade 12 or equivalent (NQF level 4).
• Advantage: Administrative Assistant or Secretary qualification.
• Proven experience as Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of standard office equipment.
• Proficiency in MS Office, including Excel and PowerPoint.
• Excellent time management and ability to prioritise tasks.
• Strong attention to detail and problem solving.
• Excellent written and verbal communication.
• Strong organisational skills with multitasking ability.

Responsibilities

• Serve as the primary contact between technicians and internal departments (Sales, Accounts, NOC).
• Collaborate within a team to support operational efficiency.
• Maintain and enforce office policies and HR-related tasks (e.g., leave processing).
• Prepare and manage client quotations as required.
• Navigate internal systems such as Corteza, Streamline, Odoo and Preseem.
• Handle confidential information with integrity and discretion.
• Identify and resolve administrative issues through troubleshooting.
• Provide ad hoc support including reporting and personal assistant tasks.

Skills

Effective communication

Time management

Discretion & confidentiality

Organisational skills

Problem solving

Education

Grade 12 (NQF 4)

Administrative/Secretary qualification (advantage)

Tools

MS Office (Excel, PowerPoint)

Job description

Are you an organised administrative professional who thrives on structure and discretion? Join our Networks team on a paid fixed-term contract as a Contractor Admin Assistant in Klerksdorp, where you'll support daily operations by managing administrative tasks, systems and records, while coordinating communication between technicians and departments.

This role is perfect for someone who takes pride in keeping the wheels turning behind the scenes, juggling systems, people and priorities without missing a beat, all while maintaining the highest level of confidentiality.

What you'll do:

• Serve as the primary point of contact between technicians and internal departments including Sales, Accounts and the NOC, ensuring effective communication and coordination
• Work collaboratively within a team environment, maintaining consistent communication to support operational efficiency
• Maintain and enforce office policies and procedures, including HR related administrative tasks such as processing approved leave
• Prepare and manage client quotations as required
• Efficiently navigate and use internal systems such as Corteza, Streamline, Odoo and Preseem
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Identify and resolve administrative issues through effective troubleshooting and problem solving
• Provide ad hoc support as required by management, including reporting, administrative and personal assistant functions

What you’ll need:

• Grade 12 or equivalent qualification at NQF level 4
• An additional qualification as an Administrative Assistant or Secretary will be an advantage
• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office, including MS Excel and MS PowerPoint
• Excellent time management skills and the ability to prioritise work
• Strong attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage multiple tasks at once

What we offer

• Exposure to a dynamic workplace
• A chance to grow your skills through our internal academy
• A friendly, team-driven environment
• Group Risk Benefits
• Medical Benefits
• Health and Lifestyle Programmes

Important Disclaimer

• Please ensure that the information you provide in your application is true, accurate, and correct.
• Preference will be given to candidates from Designated Groups, as defined by the Employment Equity Act and in line with Herotel's Employment Equity Plan.
• By submitting an application, you consent to the processing of your personal information in accordance with POPIA for recruitment purposes. For more details on how we handle personal information, please refer to our Privacy Policy on our website.
• If you do not hear from us within 14 days, please consider your application unsuccessful.