Construction Site Document Controller – Compliance & Records

TotalEnergies Group; Noord-Kaap; On-site; ZAR 420,000 - 640,000; Full time

Job summary

TotalEnergies Renewables Southern Africa is seeking a Site-Based Document Controller to manage the control, distribution and archiving of project documentation on the construction site.

You will ensure up-to-date records, support audits, handovers and compliance across the project lifecycle, and provide essential on-site administration and coordination with contractors and teams to safeguard document integrity and timely access.

Qualifications

• Formal qualification in administration is preferable.
• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller.
• Proven experience managing Electronic Document Management System (EDMS).
• Knowledge of document control processes and interface management with Contractors.
• Experience in formal handover and close-out documentation for operations and maintenance.
• Able to work independently and hold a valid Driver’s license.

Responsibilities

• Establish, implement and maintain site document control procedures aligned with project and company standards.
• Receive, register, track, distribute and archive all incoming and outgoing project documentation.
• Ensure correct document numbering, version control, classification, and filing in the approved EDMS and site files.
• Maintain document registers, transmittals, revision histories, and distribution lists.
• Lead the project document control meetings with Contractors.
• Coordinate interface with contractors, consultants and suppliers regarding document submissions and revisions.
• Support project team, contractors and service providers with Document Control issues.
• Provide day-to-day site administration and support to the site team.

Skills

EDMS

Document control

Coordination

Audits

Administrative support

On-site coordination

Education

Administration qualification

Tools

EDMS software

Job description

TotalEnergies Renewables Southern Africa is seeking a Site-Based Document Controller to manage the control, distribution and archiving of project documentation on the construction site.

You will ensure up-to-date records, support audits, handovers and compliance across the project lifecycle, and provide essential on-site administration and coordination with contractors and teams to safeguard document integrity and timely access.