Construction Finance & Operations Administrator

University of Fort Hare; Johannesburg; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Marvel Placement Consultants is seeking a Financial and Construction Administrator for a permanent role in Johannesburg West. The position provides administrative, procurement, accounts, stock control, fleet, plant and project administration support to ensure efficient operation.

The successful candidate will maintain accurate records, coordinate suppliers, monitor project progress, manage procurement processes and support management with timely reporting and administration.

Qualifications

• Minimum 3–5 years' experience in office administration.
• Minimum 2 years’ experience in a relevant financial administration, accounts administration or construction administration role.
• Experience using Pastel Accounting.
• Pastel experience is essential.
• Procurement and Purchase Order experience.
• Stock control experience.
• Accounts administration and reconciliations.
• Experience with supplier invoices and payments.
• Microsoft Excel proficiency is essential.
• Experience with tender documentation.

Responsibilities

• Procurement & Purchase Order Administration: Keep Pastel accurate daily; obtain quotations; verify and obtain approvals; generate and issue POs; allocate POs to project, stand number, and cost code; ensure stock allocation accuracy; follow up with suppliers for on-time deliveries; record delivery notes; match and capture receipts in Pastel; resolve discrepancies.
• Stock Control & Inventory Management: Maintain stock records in Pastel and Excel; keep stock allocation schedule up to date; assign correct stand numbers; ensure values reflect per project; update stock sheets daily; investigate duplicates; assist management with stock reporting; ensure full traceability of stock purchases.
• Plant & Equipment Administration: Prepare plant status reports; monitor breakdowns; record repairs; follow up with mechanics; monitor turnaround times; maintain service records; ensure plant availability for projects.
• Fleet Administration: Vehicle licensing, service schedules, repair history, maintenance costs, tyres/replacements, inspections, licence disc renewals, fleet compliance; daily logging of plant on Tracker; prepare fleet reports.
• Diesel Management: Issue and record diesel purchases; allocate to vehicles; update weekly/monthly diesel registers; prepare consumption reports; monitor unusual fuel usage.
• Accounts Administration: Capture supplier invoices; reconcile; prepare payment schedules; verify invoice accuracy; ensure supporting documentation; prepare supplier payments; liaise with Finance; provide proof of payment; perform general accounts admin and month-end supplier payments.
• Banking Administration: Capture and reconcile bank transactions; match payments to supplier accounts; assist with month-end reconciliations; maintain accurate records.
• Wages & Subcontractor Administration: Receive wage submissions; verify wage claims; match to milestones; allocate wages to milestones; update stock allocations; resolve discrepancies; assist with monthly wages processing.
• Project Administration: Attend management meetings; record project updates; verify stand allocations; monitor project progress; update management action lists; ensure stock requirements communicated; assist with project reporting; provide general admin support to construction/projects teams.
• Tender Administration: Prepare tender documentation; compile pricing schedules; support tender submissions; document control; submit completed tenders; maintain tender registers; liaise with Quantity Surveyors; assist with tender completion.

Job description

Marvel Placement Consultants is seeking a Financial and Construction Administrator for a permanent role in Johannesburg West. The position provides administrative, procurement, accounts, stock control, fleet, plant and project administration support to ensure efficient operation.

The successful candidate will maintain accurate records, coordinate suppliers, monitor project progress, manage procurement processes and support management with timely reporting and administration.