Compliance & Quality Administrator

Spec-Savers Distribution; Gqeberha; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Spec-Savers Distribution is seeking a highly organised Compliance & Quality Administrator to support the Compliance & Quality team. You will help maintain the Quality Management System (QMS), manage compliance records and document control, and assist with training records, audits, registers and general compliance administration.

The role requires meticulous attention to detail, deadline-driven execution and the ability to manage multiple priorities while upholding ICARE values of Innovation,

Qualifications

• Grade 12 / Matric required.
• 1–3 years’ administrative experience.
• Diploma or Diploma/Certificate in Administration, Quality, Compliance, Business Administration or related field advantageous.
• Experience in quality, compliance, healthcare, medical devices, logistics, warehousing or regulated environment advantageous.
• Strong computer literacy, especially Microsoft Office and Excel.
• Experience with SharePoint or electronic document management systems advantageous.

Responsabilités

• Maintain accurate quality, compliance and QMS records, registers and filing systems.
• Provide administrative support for document control, including distribution, version control, reviews and approvals.
• Maintain and update SOPs, documents, training, CAPA, NCR, supplier and compliance registers.
• Administer the training matrix, capturing training records and maintaining certificates.
• Assist with CAPA and NCR administration and supporting evidence.
• Support internal and external audit preparation and compilation of documentation.
• Assist with ISO, SAHPRA and other compliance audits and inspections.
• Maintain supplier and contractor compliance files and expiry-date tracking.
• Follow up on missing or incomplete documentation and elevate issues as needed.
• Prepare reports, spreadsheets, compliance statistics and management information.

Connaissances

Strong computer literacy

Microsoft Office

Excel

Verbal communication

Written communication

Formation

Diploma in Administration

Advanced Certificate in Administration/Compliance

Outils

SharePoint

Electronic document management systems

Description du poste

Closing Date 2026/10/11

Reference Number KFM261006-1

Job Title Compliance & Quality Administrator

Job Type Permanent

Business Unit Yellow Zebra Optical

Department Operations

Number of Positions 1

Location - Town / City Gqeberha

Location - Province Eastern Cape

Location - Country South Africa

Minimum Education Level Diploma | Advanced Certificate

Job Category Administrative

Job Advert Summary

We are looking for a highly organised and detail-oriented Compliance & Quality Administrator to provide administrative and coordination support to the Compliance & Quality team. The successful candidate will assist with maintaining the organisation’s Quality Management System (QMS), compliance records, document control, training records, audit preparation, registers and general compliance administration . This role is ideal for someone who is meticulous, deadline-driven and confident managing multiple administrative priorities.

At our company, we live by our ICARE values: Innovation, Collaboration, Accountability, Respect, and Empathy. We believe in fostering creativity and developing forward-thinking solutions to drive excellence. Our collaborative approach brings together diverse perspectives to achieve shared goals, while accountability ensures that we take ownership of our actions to build trust and credibility. We hold respect at the core of our interactions, valuing each individual’s contributions and treating everyone with dignity. Lastly, empathy guides us to understand and support others, creating a compassionate and inclusive environment where everyone can thrive.

Minimum Requirements

• Grade 12 / Matric required.
• 1–3 years’ administrative experience.
• Certificate or Diploma in Administration, Quality, Compliance, Business Administration or a related field will be advantageous.
• Previous experience in quality, compliance, healthcare, medical devices, logistics, warehousing or a regulated environment will be advantageous.
• Strong computer literacy, particularly Microsoft Office and Excel.
• Experience with SharePoint or electronic document management systems will be advantageous.
• Basic understanding of document control, record keeping and Quality Management Systems (QMS).
• Knowledge of ISO 13485 principles and audit preparation will be advantageous.
• Excellent organisational and administrative skills, with strong attention to detail.
• Good written and verbal communication skills.

Duties and Responsibilities

• Maintain accurate and up-to-date quality, compliance and QMS records, registers and filing systems.
• Provide administrative support for document control, including document distribution, version control, reviews, approvals and filing.
• Maintain and update SOP, document, training, CAPA, NCR, supplier and compliance registers.
• Administer the training matrix, including capturing training records, monitoring outstanding requirements and maintaining certificates and competency records.
• Assist with CAPA and NCR administration by recording actions, tracking due dates, following up outstanding items and maintaining supporting evidence.
• Support internal and external audit preparation, including compiling audit evidence, documentation packs, records and correspondence.
• Assist with ISO, SAHPRA and other compliance-related audits and inspections.
• Maintain supplier and contractor compliance files, including certificates, supporting documentation and expiry-date tracking.
• Follow up on missing, incomplete, expired or outstanding documentation and elevate issues where needed.
• Assist with preparing reports, spreadsheets, compliance statistics and management information.
• Schedule Compliance & Quality meetings, prepare documentation, take minutes and maintain action registers.
• Assist with the preparation and administration of SOPs, work instructions, forms, checklists and registers.
• Ensure quality and compliance documentation is accurately filed, controlled, easily retrievable and retained in accordance with requirements.
• Provide general administrative and coordination support to the Compliance Supervisor and Quality Coordinator.
• Maintain a high level of confidentiality, accuracy and attention to detail when handling quality, compliance and business information.
• Work collaboratively with Operations, Procurement, Warehouse, Finance, HR, suppliers, contractors and departmental managers to ensure compliance activities are completed within required timeframes.