Commercial Secretary

Cecilegroup; Cape Town; On-site; ZAR 220,000 - 320,000; Full time

Job summary

Cecilegroup seeks a Commercial Secretary to join the CBD Cape Town team. You will manage diaries, prepare and amend legal documents, and handle client files with precision. Proficiency in MS Word / Office 365 is essential, with familiarity in Aderant Expert (CMS) and iManage advantageous.

The role requires diligent administration and confidential handling of sensitive information. Based in the CBD, the position starts February 2027 and offers exposure to high-level commercial work within a law

Qualifications

• Minimum 5 years’ experience as a secretary in a law firm.
• Excellent knowledge of MS Word / Office 365.
• Knowledge of Aderant Expert (CMS) advantageous.
• Knowledge of iManage advantageous.

Responsibilities

• Diary management, arranging meetings and managing calls and messages.
• Formatting and amending complex legal documents, including track changes, cross-referencing, footnotes and comments.
• Annotating, redacting, collating and managing large PDF documents.
• Preparing and maintaining physical and electronic client files.
• Dictaphone and copy-typing.
• Preparing client and resource files.
• Preparing client accounts, posting time and monitoring debtors and trust balances.
• Preparing pre-bills and billing memos.
• Managing debtors with accounts department and clients.
• FICA administration and follow-ups.
• Managing electronic diaries, commercial deadlines and court dates.
• Maintaining accurate filing systems and client information.
• General office and personal administration.

Skills

Diary management

Legal document preparation

MS Word / Office 365

Communication

Tools

Aderant Expert (CMS)

iManage

Job description

Commercial Secretary
Based in CBD, Cape Town
Start Date - February 2027

Key Responsibilities

• Diary management, arranging meetings and managing calls and messages
• Formatting and amending complex legal documents, including track changes, cross-referencing, footnotes and comments
• Annotating, redacting, collating and managing large PDF documents
• Preparing and maintaining physical and electronic client files
• Dictaphone and copy-typing
• Preparing client and resource files
• Preparing client accounts, posting time and monitoring debtors and trust balances
• Preparing pre-bills and billing memos
• Managing debtors in conjunction with the accounts department and clients
• FICA administration and follow-ups
• Managing electronic diaries, commercial deadlines and court dates
• Maintaining accurate filing systems and client information
• General office and personal administration

Requirements

• Minimum 5 years’ experience as a secretary in a law firm
• Excellent knowledge of MS Word / Office 365
• Knowledge of Aderant Expert (CMS) advantageous
• Knowledge of iManage advantageous
• Knowledge of High Court procedures and documents advantageous