Commercial Litigation Secretary

Accredited Resource Consulting Services (Pty) Ltd; Wes-Kaap; On-site; ZAR 260,000 - 420,000; Full time

Job summary

Accredited Resource Consulting Services (Pty) Ltd in Cape Town seeks an experienced Commercial Litigation Secretary to provide comprehensive secretarial, administrative and practice support within a busy commercial environment.

You will manage diaries, prepare and format complex documents, handle client accounts and billing, and maintain filing systems and client details, while supporting the legal team with FICA where required.

Qualifications

• Minimum of 5 years' experience as a Commercial Litigation secretary within a law firm.
• Excellent knowledge of MS Word and Office 365.
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Knowledge of High Court procedure and documentation would be advantageous.

Responsibilities

• Provide strong administrative and organisational support, including diary management and meeting coordination.
• Amend and format complex documents, including track changes and footnotes.
• Prepare client accounts, post time daily, and monitor payments and debtors.
• Prepare pre-bills and billing memos and send to clients.
• Maintain electronic and physical filing systems and client contact details.
• Manage the team's electronic diary and court deadlines.

Skills

MS Word

Office 365

Dictaphone Typing

iManage

High Court procedure

Aderant Expert

Education

Matric

Tools

Aderant Expert (CMS)

iManage

Job description

COMMERCIAL LITIGATION SECRETARY

Location: Cape Town

Department: Commercial

Employment Type: Permanent

Start Date: 1 February 2027

Salary: Market Related

Role Overview

An opportunity is available for an experienced Commercial Secretary to provide comprehensive secretarial, administrative and practice support within a commercial environment.

Key Responsibilities

• Provide strong administrative and organisational support, including diary management, arranging meetings, answering telephone calls and tracking messages in the absence of legal professionals.
• Amend and format complex documents, including working with track changes, cross-referencing, footnotes, comments, PowerPoint and related document functions.
• Annotate, highlight, redact, collate and compress large sets of PDF documents.
• Prepare, organise and arrange physical and electronic documents.
• Perform dictaphone and copy-typing of documents.
• Prepare and maintain resource and client files.
• Administer and organise the day-to-day requirements of the legal practice.
• Prepare client accounts, post time daily, monitor payments to service providers, and monitor outstanding debtors and trust balances.
• Develop and maintain electronic and physical filing systems, ensuring that filing is accurate and kept up to date.
• Maintain and update client contact details.
• Capture timesheets for professionals.
• Prepare pre-bills and billing memos and send these to clients.
• Manage debtors in conjunction with the accounts department and clients.
• Handle FICA administration, including engaging with clients and the internal FICA department, tracking required documentation and following up to ensure FICA requirements are met.
• Manage the team's electronic diary, including commercial deadlines and court dates.
• Provide general office and personal administration support.

Requirements

• Minimum of 5 years' experience as a Commercial Litigation secretary within a law firm.
• Excellent knowledge of MS Word and Office 365.
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Dictaphone Typing
• Knowledge of iManage would be advantageous.
• Matric
• Knowledge of High Court procedure and documentation would be advantageous.