Clerical & Records Administrator

EdUpStairs; Mbombela (Nelspruit); Remote; ZAR 214,000 - 261,000; Full time

Job summary

Department of Land Reform and Rural Development in South Africa is seeking a clerical support official to provide general clerical services and maintain records for the component. The role involves handling correspondence, updating registers, and supporting procurement processes.

Applicants should have a Grade 12 certificate, strong communication skills, and the ability to work within a team. Experience in records management and office administration is advantageous, with emphasis on accuracy

Qualifications

• Grade 12 certificate required.
• Good communication (verbal and written).
• Planning and organisation.
• Computer literacy.
• Interpersonal relations.
• Ability to work within a team.

Responsibilities

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents / packages to various stakeholders as required.
• Keep and maintain the filling system for the component.
• Type letters and / or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Taking and drafting of minutes.
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations and complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services within the component.
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Skills

Communication

Planning

Organization

Computer literacy

Interpersonal skills

Teamwork

Education

Grade 12

Job description

Department of Land Reform and Rural Development in South Africa is seeking a clerical support official to provide general clerical services and maintain records for the component. The role involves handling correspondence, updating registers, and supporting procurement processes.

Applicants should have a Grade 12 certificate, strong communication skills, and the ability to work within a team. Experience in records management and office administration is advantageous, with emphasis on accuracy