Chief of Staff

The Focus Group

Sandton

Presencial

ZAR 1 500 000 - 2 100 000

Tempo integral

Há 3 dias

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Resumo da oferta

The Focus Group is seeking a Chief of Staff to partner with the CEO, translating priorities into clear plans, establishing a disciplined execution cadence, and driving on-time delivery across the organisation.

You will oversee governance processes, board interactions, stakeholder engagement, and cross-functional programme delivery to ensure disciplined execution, accountability, and rapid decision-making while safeguarding the CEO’s time and priorities.

Qualificações

Bachelor's degree in a relevant field.
10–15 years’ experience supporting senior executives, with responsibilities in operations, programme delivery, governance, and cross-functional execution.
Proven experience at C-suite and Board level with credibility to engage senior stakeholders and influence outcomes.
Strong understanding of South Africa’s energy sector, public policy environment, and developmental agenda.

Responsabilidades

Coordinate the CEO priority portfolio as an execution lead with clear scope, milestones, owners and success measures.
Implement a structured operating cadence (weekly reviews, RAG status, action logs) to maintain momentum and enable rapid decisions.
Manage dependencies and constraints across teams and partners to unblock delivery and elevate issues with pragmatic options.
Coordinate Board, Committee and Executive governance processes including agendas, packs, briefings and minutes.
Own tracking of Board/executive decisions, actions and follow-ups with timely escalation.
Coordinate CEO engagement with senior internal and external stakeholders and maintain an engagement plan.

Conhecimentos

MS Office

Report writing

Project delivery

Stakeholder engagement

Time management

Diary management

Communication

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Purpose

The client is seeking a highly capable Chief of Staff to partner with and support the Chief Executive Officer (CEO) by driving strategic planning, operational execution, and organizational alignment across priority initiatives.

This is a high-trust, high-impact delivery leadership role working at the centre of the organisation. The Chief of Staff will act as an extension of the CEO, translating priorities into plans, setting a disciplined execution cadence, and driving on-time delivery through clear ownership, dependency management, and proactive escalation. The role also includes active management of the CEO’s time and priorities, curating the executive diary and securing the right engagements with internal and external stakeholders to maximise impact. The role requires sound judgement, discretion, analytical capability, and the ability to operate confidently at executive and Board level in a fast-paced, policy-influenced environment.

Key Accountabilities

The Chief of Staff supports delivery by coordinating across owners, driving follow-through, and escalating risks and decisions; functional leads remain accountable for subject-matter content and execution.

1. Operations and Delivery (CEO Priorities)

Coordinate the CEO priority portfolio as an execution lead, translating decisions into delivery plans with clear scope, milestones, owners, and success measures, and driving follow-through with accountable leads.
Implement a structured operating cadence (weekly delivery reviews, RAG status, action logs) to maintain momentum, surface risks early, and support rapid decision-making.
Proactively manage dependencies and constraints across teams and partners, unblock delivery, and elevate issues with pragmatic options and recommendations.

2. Governance, Decision Support and Follow-through

Coordinate Board, Committee, and Executive governance processes and meeting cycles, working with relevant internal owners to ensure agendas, packs, briefings, and minutes are prepared to standard and on time.
Coordinate inputs to governance documentation (agendas, packs, briefings, minutes and action logs), ensuring accuracy, confidentiality, and on-time delivery through the relevant document owners.
Own the tracking of Board and executive decisions, actions, and follow-ups, driving closure, accountability, and timely escalation.

3. Stakeholder and Relationship Management (to enable delivery)

Coordinate engagement between the CEO and senior internal and external stakeholders, ensuring the right people are in the room, objectives are clear, and outcomes/actions are captured.
Maintain an engagement plan and coordinate relationships with members, partners, government officials, and industry leaders, working with Council teams to prepare briefing points and follow up actions.
Triage and coordinate responses to high-level correspondence and membership enquiries, ensuring timely input from the right subject-matter owners and an appropriate CEO-level response.

4. Programme Delivery and Cross-functional Execution

Orchestrate delivery of cross-functional initiatives on behalf of the CEO, mobilizing workstreams, coordinating inputs across member organizations and partners, and supporting accountable leads to deliver agreed outcomes.
Build and maintain simple delivery artefacts (plans, RAID logs, action trackers, dashboards) and provide concise progress updates to the CEO and executive team.
Prepare delivery-focused briefs, decision papers, and stakeholder updates that highlight status, risks, dependencies, and required decisions.

5. Operational Excellence and Business Management

Own key internal operational processes (planning, procurement/contract coordination, vendor performance) to ensure the CEO’s office runs efficiently and reliably.
Coordinate logistics for priority engagements, workshops, and delivery forums so that outcomes, actions, and next steps are captured and progressed.
Manage the CEO’s diary end-to-end by coordinating priorities, scheduling key internal and external engagements, aligning attendee availability, and ensuring logistics and briefing materials are in place.
Drive continuous improvement across executive-office workflows, including automation, templates, and standard ways of working.

6. Team Enablement and Ways of Working

Enable the team to deliver by clarifying responsibilities, improving handovers, and strengthening coordination across workstreams.
Introduce fit-for-purpose delivery ways of working (templates, meeting rhythms, trackers) to
improve pace, quality, and accountability.

Qualifications and Experience

Minimum Requirements

Bachelor’s degree in a relevant field.
10–15 years’ experience supporting senior executives, with demonstrated responsibility for operations, programme/project delivery, governance processes, and cross-functional execution.
Proven experience operating at C-suite and Board level, with the credibility to engage senior stakeholders and influence outcomes without formal authority.
Strong understanding of South Africa’s energy sector, public policy environment, and developmental agenda.

Skills and Capabilities

Core Skills

Advanced proficiency in all Microsoft Office products.
Strong report writing, editing, and proofreading capability.
Strong programme/project delivery capability (planning, RAID, action tracking, and executive-ready reporting).
Excellent written and verbal communication skills.
Strong organisational, planning, and time management skills.
Excellent diary, meeting scheduling, and coordination skills, including managing competing demands and senior stakeholder availability.

Business and Technical Skills

Data management and information governance awareness.
Analytics and reporting capability, including the ability to create simple dashboards and RAG status views for decision-making.
Operations management expertise, including vendor/contract coordination, process improvement, and establishing standard ways of working.
Technology-savvy with a continuous improvement mindset.

Key Competencies