Campus Events Coordinator — Plan & Deliver

Stadio; Durbanville; On-site; ZAR 201,000 - 312,000; Part time

Job summary

Stadio is seeking an Events Coordinator at the Durbanville campus to support planning, coordination and delivery of campus events and activities. The role will focus on central coordination for student, staff and community events, ensuring professional management and clear communication.

The position supports the Head of Campus, with responsibilities spanning calendar development, logistics, supplier liaison, and on-the-day coordination to ensure a positive campus experience for all attendees.

Qualifications

• Experience in event planning and coordination.
• Ability to coordinate multiple stakeholders, suppliers and event logistics.
• Flexible hours including evenings or weekends when events require it.
• Valid driver’s licence would be advantageous.
• Excellent organisational and planning skills.

Responsibilities

• Develop and maintain an annual campus events calendar in consultation with the Head of Campus and stakeholders.
• Plan, coordinate and execute campus events from concept to completion.
• Coordinate event logistics: venues, layouts, equipment, catering, décor, signage, access, parking, security.
• Liaise with internal departments, service providers, suppliers and partners for event delivery.
• Obtain quotations and coordinate approved suppliers per procurement processes.
• Prepare event briefs, programmes, checklists, schedules and run sheets.
• Coordinate event communications and timely information to stakeholders.
• Conduct site inspections and readiness checks before events.
• Provide on-the-day event coordination and resolve issues as they arise.
• Coordinate post-event close-out: follow-up, attendance data, basic reporting.
• Support student recruitment, orientation, staff wellness, academic and community events.

Skills

Event planning

Stakeholder coordination

Budget management

Communication

Time management

Problem solving

Independent worker

Attention to detail

Education

Event Management / related qualification

Experience in event planning & coordination

Job description

Stadio is seeking an Events Coordinator at the Durbanville campus to support planning, coordination and delivery of campus events and activities. The role will focus on central coordination for student, staff and community events, ensuring professional management and clear communication.

The position supports the Head of Campus, with responsibilities spanning calendar development, logistics, supplier liaison, and on-the-day coordination to ensure a positive campus experience for all attendees.