Bookkeeping & IT Admin Assistant (Xero Expert)

Greys Recruitment; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Greys Recruitment seeks an organised Administrative Assistant/Junior Bookkeeper to support the Financial Director in a South African office. The role involves basic bookkeeping in Xero, general admin, client communications and running day-to-day office tasks.

Ideally you have Matric, hands-on Xero experience, MS Office proficiency and strong time management. Training will be provided to develop IT support logging and reporting skills.

Qualifications

• Matric.
• Previous bookkeeping experience is essential.
• Proficiency in Xero is essential.
• Xero certification will be advantageous.
• Experience in Administrative Assistant roles is advantageous.
• IT industry experience is beneficial.
• MS Office proficiency required.
• Excellent verbal and written communication skills.
• Fluent in English and professional client communication.
• Strong organisational and time-management skills.
• Ability to prioritise and manage multiple tasks.
• Attention to detail and methodical approach.
• Strong problem-solving and client-focused mindset.
• This is not a receptionist role; handle client calls when required.

Responsibilities

• Assist the Financial Director with basic bookkeeping using Xero.
• Perform general bookkeeping and administrative duties.
• Handle incoming client calls in a professional, courteous and friendly manner.
• Log IT support requests on the MSP Management System; training provided.
• Communicate professionally with clients, internal staff and external stakeholders.
• Manage emails, correspondence and general office administration.
• Organise and schedule appointments, meetings and travel arrangements.
• Prepare reports, documents and correspondence.
• Take meeting minutes and distribute documentation.
• Maintain filing systems and contact lists.
• Assist with regularly scheduled reports and processes.
• Maintain and update office policies and procedures.
• Order office supplies and assist with sourcing suppliers/pricing.
• Submit and reconcile expense reports; provide general admin support.
• Act as a point of contact for internal and external clients as needed.

Skills

Bookkeeping

Communication

Time management

Professionalism

Attention to detail

Education

Matric

Tools

Xero

MS Office

Job description

Greys Recruitment seeks an organised Administrative Assistant/Junior Bookkeeper to support the Financial Director in a South African office. The role involves basic bookkeeping in Xero, general admin, client communications and running day-to-day office tasks.

Ideally you have Matric, hands-on Xero experience, MS Office proficiency and strong time management. Training will be provided to develop IT support logging and reporting skills.