Bookkeeper – Plant-Based Products

Virtustant; South Africa; Remote; ZAR 138,000 - 179,000; Part time

Benefits offered by this job

Remote work

Paid in USD or local currency

Job summary

Virtustant is seeking an experienced part-time Bookkeeper to maintain accurate financial records and support day-to-day accounting across multiple locations. The role focuses on QuickBooks Online, reconciliations, AP/AR, and month-end tasks, reporting to the Finance Manager.

The ideal candidate will identify discrepancies and maintain organized documentation with minimal supervision. The position requires strong attention to detail, proficiency in QuickBooks, and ability to work independently in

Qualifications

• Experience in bookkeeping and accounting roles with bank and card reconciliations.
• Proficiency with QuickBooks Online, bank feeds, reporting, and troubleshooting discrepancies.
• Familiarity with double-entry bookkeeping, COAs, accrual accounting, and expense classification.

Responsibilities

• Maintain QuickBooks Online records and code activity to accounts, entities, locations, or classes.
• Reconcile bank accounts, cards, and loan balances; investigate discrepancies.
• Reconcile Toast sales to deposits and records, including fees, tips, and deductions.
• Process accounts payable in BILL and QuickBooks Online; verify invoices and approvals.

Skills

Attention to detail

Time management

Independent work

English C1/C2

Education

Associate degree in accounting

Tools

QuickBooks Online

BILL

Toast POS

Excel

Job description

Job Title: Part-Time Bookkeeper

About The Company

Our client is a health-conscious, booze-free, pet-friendly, plant-based ethnobotanical company that brings people together and builds community.

Job Description

Our client is looking for an experienced and dependable part-time Bookkeeper. You will maintain accurate financial records. You will also support day-to-day accounting across multiple locations. This hands-on role reports to the Finance Manager. You will focus on QuickBooks Online, reconciliations, accounts payable and receivable, transaction coding, and month-end support. The ideal candidate follows through on outstanding items. You will identify discrepancies and maintain organized documentation with minimal supervision.

Responsibilities Of The Role

• Maintain QuickBooks Online records, review bank-feed transactions, and code activity to the correct account, entity, location, or class under established accounting policies.
• Reconcile bank accounts, corporate credit cards, clearing accounts, and loan balances. Investigate discrepancies and maintain supporting schedules.
• Reconcile Toast sales and settlement activity to bank deposits and accounting records. This includes cash, card receipts, processing fees, refunds, tips, and loan deductions.
• Process and maintain accounts payable in BILL and QuickBooks Online. Verify invoices and approvals, identify duplicates, and prepare payment schedules for Finance Manager approval.
• Maintain accounts receivable, record receipts, and reconcile customer and franchise royalty balances. Coordinate follow-up on outstanding invoices.
• Track cash deposits and register cash activity. Obtain receipts and approvals. Escalate missing documentation or departures from company cash-handling policies.
• Apply approved COGS and inventory coding policies. Distinguish product costs from operating expenses. Flag uncertain classifications for review.
• Support month-end close through reconciliations, approved journal entries, prepaid and accrual schedules, and organized documentation for Finance Manager review.
• Generate standard QuickBooks reports, including profit and loss, balance sheet, cash flow, and aging reports. Support accurate reporting by location.
• Provide current cash balances, open bills, expected receipts, and payment due dates to support the Finance Manager's cash flow forecasting.
• Support payroll by reviewing approved source information, recording payroll entries, and reconciling wages, tips, deductions, and payroll liabilities with the payroll provider.
• Communicate with vendors, customers, and location managers to resolve accounting questions and obtain missing records. Maintain orderly digital files and accounting inbox follow-up.
• Prepare supporting records for external accountants and tax preparers. Recommend practical improvements to recurring bookkeeping procedures.

Required Experience And Qualifications

• At least 3 years of hands-on bookkeeping or accounting experience. This includes bank and credit card reconciliations, accounts payable, accounts receivable, and month-end support.
• Advanced proficiency in QuickBooks Online. This includes bank feeds, account reconciliations, reporting, and troubleshooting transaction discrepancies.
• Strong understanding of double-entry bookkeeping, the chart of accounts, accrual accounting, and consistent expense classification.
• Proficiency with Google Sheets or Excel. This includes formulas, sorting, filtering, and reconciliation schedules. You can learn new applications quickly.
• Excellent attention to detail, organization, time management, and written communication skills. You can meet agreed deadlines within a part-time schedule.
• Ability to handle confidential information and work independently. You can raise unresolved issues promptly and professionally.
• English level C1 or C2.

Preferred Skills

• Experience supporting multiple locations or entities in hospitality, food and beverage, retail, or franchise operations.
• Experience with Toast POS and BILL. Familiarity with inventory, COGS, cash controls, and POS settlement reconciliations.
• Experience correcting historical bookkeeping issues and maintaining clear reconciliation and close checklists.
• An Associate degree in accounting or a related field, a bookkeeping certification, or a QuickBooks Online ProAdvisor certification.

Personality

• Proactive.

Software & Tools

• QuickBooks Online
• BILL
• Toast POS
• Google Sheets
• Microsoft Excel

Schedule

Monday to Friday

9:00 AM to 1:00 PM ET

No weekends

20 hours per week

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.