Bookkeeper & Office Manager

Profile Personnel; East London; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A well-established retail company in East London seeks an experienced applicant to join their dynamic team. The successful candidate will manage HR processes, oversee financial reconciliations, and handle office management tasks. Responsibilities include managing employee documentation, supplier accounts, and ensuring smooth operational needs are met. Candidates should have a strong background in retail and experience with Sage/Pastel Evolution. Please submit your CV for consideration, as only shortlisted candidates will be contacted.

Qualifications

• Proven experience in a similar retail or financial role.
• Strong understanding of HR, finance, and debtor management.
• Exceptional communication skills and attention to detail.

Responsibilities

• Manage employee documentation and HR processes efficiently.
• Handle financial reconciliations and manage supplier accounts.
• Oversee general office management tasks and supplies.
• Leave Applications & Recording
• Disciplinary Hearings
• Letters of increase
• Salaries and wages
• Staff account and loan management
• UIF, PAYE and SDL (EMP201)
• VAT
• PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Processing on Sage/Pastel Evolution
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year
• Supplier applications
• Checking in stock and loading GRV’s
• Intercompany journalsInvoicing stock to the different companies
• Reconciling supplier accounts (making & checking payments)
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Reconciling debtors accounts
• Submitting of statements for payment
• Overdue account follow ups (weekly)
• Debtors queries
• Booking of courier
• Housekeeping supplies
• Ordering of stationery
• Overall management of the office in terms of repairs, maintenance, telephone and IT
• And any other tasks necessary for the conduct of the employer's business, as the employer may from time to time direct.

Skills

Experience in HR practices

Financial reconciliation skills

Proficiency in Sage/Pastel Evolution

Strong organizational skills

Ability to manage office supplies

Tools

Sage/Pastel Evolution

EasyFile

Job description

Well established retail company based in East London are seeking an experienced applicant to join their dynamic team.

Responsibilities are the following, but not limited to:

HR

• Letters of Appointments
• Contracts (Fixed Term & Permanent)
• Induction meeting with paperwork on employee’s first day
• Leave Applications & Recording
• Disciplinary Hearings
• Letters of increase
• Salaries and wages
• Staff account and loan management

Finance

• UIF, PAYE and SDL (EMP201)
• VAT
• PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Processing on Sage/Pastel Evolution
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors

• Supplier applications
• Checking in stock and loading GRV’s
• Intercompany journalsInvoicing stock to the different companies
• Reconciling supplier accounts (making & checking payments)
• Processing of stock take counts
• Investigating stock take variances

Debtors

• Account applications, including following up on trade references
• Reconciling debtors accounts
• Submitting of statements for payment
• Overdue account follow ups (weekly)
• Debtors queries

General

• Booking of courier
• Housekeeping supplies
• Ordering of stationery
• Overall management of the office in terms of repairs, maintenance, telephone and IT
• And any other tasks necessary for the conduct of the employer's business, as the employer may from time to time direct.

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.