Bookkeeper / Office Administrator

KingsleyIrons Recruitment Services CC; Midrand; On-site; ZAR 180,000 - 360,000; Full time

Job summary

A prominent recruitment agency in South Africa is seeking a highly organised Bookkeeper / Office Administrator to oversee daily financial activities and manage a small team. The ideal candidate will have over 3 years of accounting experience, strong bookkeeping skills, and management experience, particularly in a manufacturing environment. Key responsibilities include maintaining financial records, processing accounts payable/receivable, and ensuring efficient customer interactions. This is an essential role requiring attention to detail and strong organisational skills.

Qualifications

• 3+ years bookkeeping or accounting experience, preferably in a senior capacity.
• Experience managing/supervising staff is essential.
• Strong understanding of bookkeeping principles and financial reporting.
• Proficiency in SAGE Evolution and Syspro
• Advanced Excel or equivalent spreadsheet skills
• Experience working in a small to mid-sized organisation
• Manufacturing environment experience ideal
• Strong accuracy, neatness, and administrative discipline

Responsibilities

• Maintain accurate daily financial records and general ledger entries.
• Process accounts payable and receivable.
• Prepare month-end, quarter-end, and year-end reports for auditors.
• Prepare month-end, quarter-end, and year-end reports for auditors
• Assist with budgeting, forecasting, and cash-flow tracking
• Support stock control and stock forecasting
• Assist with payroll inputs and benefits administration
• Manage price loading, discount controls, and inter-company stock transfers/invoicing
• Submit VAT requirements according to internal deadlines
• Maintain organised digital and physical filing systems
• Improve administrative and financial processes
• Handle customer queries, billing issues, returns, and refunds professionally

Skills

Attention to detail

Organisational skills

Time management

Communication skills

SME experience

Manufacturing

Tools

SAGE Evolution

Syspro

Excel

Job description

Description / Synopsis

A well-established private business in the manufacturing sector is seeking a highly organised and detail-focused Bookkeeper / Office Administrator to manage day-to-day financial activities and support internal operations. Managing a small team, you will play a key role in maintaining financial integrity, improving processes, and supporting a small internal team, and ensuring smooth customer interactions.

Minimum Requirements:

• 3+ years bookkeeping or accounting experience, preferably in a senior capacity
• Experience in managing/supervising staff is essential
• Strong understanding of bookkeeping principles and financial reporting
• Proficiency in SAGE Evolution and Syspro
• Advanced Excel or equivalent spreadsheet skills
• Experience working in a small to mid-sized organisation
• Manufacturing environment experience ideal
• Strong accuracy, neatness, and administrative discipline

Responsibilities

• Maintain accurate daily financial records and general ledger entries
• Process accounts payable and receivable
• Perform daily bank, credit card, and customer account reconciliations
• Prepare month-end, quarter-end, and year-end reports for auditors
• Assist with budgeting, forecasting, and cash-flow tracking
• Support stock control and stock forecasting
• Assist with payroll inputs and benefits administration
• Manage price loading, discount controls, and inter-company stock transfers/invoicing
• Submit VAT requirements according to internal deadlines
• Maintain organised digital and physical filing systems
• Improve administrative and financial processes
• Handle customer queries, billing issues, returns, and refunds professionally

Soft Skills / Additional Info

• Exceptional attention to detail and accuracy
• Strong organisational and time-management skills
• Ability to prioritise and manage multiple responsibilities independently
• Professional, clear communication skills
• Discretion and ability to handle confidential information
• Confident managing a small team with firmness and fairness