Bookkeeper/Administrator

Alfa & Omega NBS; George; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Alfa & Omega NBS in George, Western Cape, seeks a highly organized Bookkeeper/Administrator to support finance and administration. The role covers inventory control, purchase orders, and time-sheet capture for projects, with a focus on accuracy and efficiency.

You will coordinate meetings, draft minutes, assist the CEO and team, manage supplier relations, and contribute to reporting on project costs and profitability using Pastel and MS Office.

Qualifications

• Proven experience in a similar role, preferably in a manufacturing or construction environment.
• Experience with inventory management and Pastel accounting software.
• Proficient in Microsoft Office Suite (Excel/Word) and Pastel Partner.
• Strong organizational and communication skills; detail-oriented.

Responsibilities

• Process purchase orders and load new inventory into the system.
• Manage inventory and ensure records match Pastel.
• Capture goods receipts and assign inventory to projects.
• Maintain bills of materials and track project costs and profitability.
• Capture employee time sheets and allocate labour costs to projects.
• Coordinate meetings, take minutes, and assist CEO and team.
• Maintain leave register and handle debtor management.
• Arrange courier services as needed.

Skills

Inventory management

Attention to detail

Time management

Communication

Independent working

Tools

Pastel accounting

Pastel Partner

Microsoft Excel

Microsoft Word

Job description

Our clientare seeking a highly organized and detail-oriented Bookkeeper/Administrator to join their team. The ideal candidate will have experience in managing inventory, processing purchase orders, and capturing employee time sheets. This person will also be responsible for general administrative support, including coordinating meetings, drafting minutes, and assisting the CEO and team as needed.

Roles and Responsibilities:

• Processing purchase orders and loading new inventory items into the system.
• Managing inventory and ensuring that inventory records match that of Pastel.
• Capturing goods receipts and issuing inventory to projects.
• Maintaining bills of materials and tracking project costs and profitability.
• Capturing employee time sheets and issuing labour costs to projects.
• Maintaining a register of active projects and reporting on exact project costs and profitability at any time needed.
• Arranging courier services as needed.
• Capturing customer quotations and assisting with debtor management.
• Maintaining leave register for all employees.
• Coordinating meetings, capturing attendance registers, and drafting minutes of meetings.
• Tracking the use of grant funding and reporting to shareholders and funders.
• Assisting the CEO and team as needed.
• General administrative support, including answering phones, managing emails, and filing documents.

Requirements:

• Proven experience in a similar role, preferably in a manufacturing or construction environment.
• Experience with inventory management and Pastel accounting software.
• Proficient in Microsoft Office Suite, including Excel and Word, and Pastel Partner.
• Strong organizational and communication skills.
• Attention to detail and accuracy.
• Ability to work independently and manage multiple tasks simultaneously.
• Willingness to take on additional responsibilities as needed.
• Ability to create and implement processes to improve efficiency and accuracy.

Additional Information: All your information will be kept confidential. Please regard your application for this position as unsuccessful if you have not received notification for an interview within a period of two weeks, after submitting your information.