Assistant Company Secretary

FEM; Johannesburg; On-site; ZAR 520,000 - 700,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

FEM, headquartered in Johannesburg, is seeking an Assistant Company Secretary. Reporting to the CFO, you will support corporate governance, regulatory compliance, and board administration.

Responsibilities include coordinating board/committee meetings, preparing calendars, agendas, minutes, and board packs; maintaining statutory registers; assisting with AGMs and stakeholder communications; and liaising with regulators, auditors, and service providers.

Qualifications

• Bachelor's degree in law, commerce, corporate governance, or related field.
• Membership of a recognised governance professional body.
• 2–3 years' experience in corporate governance or company secretarial functions.
• Sound understanding of Companies Act and King IV principles.

Responsibilities

• Coordinate governance processes; support Board and Committee activities.
• Prepare governance calendars, meeting schedules, agendas and Board packs.
• Draft minutes and resolutions; monitor Board decision implementation.
• Maintain statutory registers and governance records; coordinate regulatory filings.
• Support Annual General Meetings and shareholder engagements; liaise with regulators and auditors.

Skills

Corporate governance

Board administration

Regulatory compliance

Education

Bachelor's degree (law/commerce/corporate governance/business administration)

Governance professional body membership

Company Secretarial qualification or related certification (advantageous)

Job description

FEM is looking to appoint an Assistant Company Secretary at its Head Office, based in Johannesburg. Reporting to the Chief Financial Officer (CFO), the overall objective of this role is to support the Company Secretary in ensuring the effective implementation of corporate governance practices, regulatory compliance, and board administration. The incumbent will be responsible for coordinating governance processes, supporting Board and Committee activities, maintaining statutory records, facilitating regulatory compliance obligations, and contributing to the overall effectiveness of the organisation's governance framework.

The successful candidate's responsibilities will include, but not be limited to:

Supporting the Company Secretary in maintaining high standards of corporate governance and regulatory compliance across the organisation. Key responsibilities include coordinating Board, Board Committee, shareholder, and stakeholder meetings; preparing governance calendars, meeting schedules, agendas, and Board packs; drafting minutes and resolutions; monitoring the implementation of Board decisions; and supporting Board evaluations, director induction, and ongoing development initiatives. The role will also provide governance-related support to directors and facilitate effective communication between directors, executives, shareholders, regulators, and other stakeholders.

The incumbent will further be responsible for maintaining statutory registers, governance records, and company documentation, coordinating statutory returns, regulatory filings, and governance submissions, safeguarding corporate records and legal documentation, and supporting Annual General Meetings and other shareholder engagements. In addition, the role will assist with governance reviews, regulatory inspections, governance risk assessments, and the maintenance of compliance risk registers, while working closely with Risk, Compliance, Internal Audit, Legal, Regulators, Auditors, and Service Providers to ensure adherence to legislative, regulatory, and governance best practices.

The minimum requirements of the position are a bachelor’s degree in law, Commerce, Corporate Governance, Business Administration, or a related field, together with membership of a recognised governance professional body. A Company Secretarial qualification, governance-related certification, postgraduate qualification in Corporate Governance, Business Administration, Insurance, or Risk Management, or a professional qualification in Corporate Governance or Chartered Governance will be advantageous.

Candidates must have a minimum of 2 to 3 years' experience in corporate governance or company secretarial functions, together with a sound understanding of the Companies Act and King V principles.

In exchange for the candidate's successful services, FEM offers a competitive total cost to company remuneration package with attractive benefits.

We have offices regionally in Cape Town, Durban, and Johannesburg. This position will be based in Johannesburg.

Applications may not be considered if the minimum criteria of the position are not met. People with disabilities are welcome to apply.

FEM promotes the principles of Employment Equity, and the appointment of this candidate is at FEM's sole discretion.