Assistant Butchery Admin Controller - Diep River

HotelJobs; Cape Town; On-site; ZAR 120,000 - 160,000; Full time

Job summary

ProStaffSelect is seeking an Assistant Administrator for a Diep River meat supplier, handling online purchases, order processing, invoicing, stock control, and financial controls. The role involves reconciling supplier statements, data capture, and administrative support in a fast-paced retail environment.

Ideal candidates have 2–5 years' experience in admin/stock/cash-office settings, with ERP/stock software familiarity and strong numerical accuracy.

Qualifications

• Grade 12 / Matric is essential.
• 2–5 years in admin, stock, or cash-office in fast-paced retail/FMCG/wholesale/butchery environment.
• Experience with stock rotation, waste/shrinkage, supplier GRVs is a plus.

Responsibilities

• Check delivery notes against invoices and capture GRVs.
• Assist with daily/weekly stock counts and track product movement.
• Update barcode labels, shelf tags and product pricing in the system.
• Record production, waste, and dispatch data in inventories/spreadsheets.
• Maintain audit-ready health, safety and hygiene records (FIFO).
• Assist Butchery Manager with staff attendance and supplier queries.

Skills

Excel

ERP systems

Stock management

Cash controls

Education

Grade 12 / Matric

Business/Admin/Finance/SC certificate or diploma

Tools

Arch Retail

SAP

Job description

This family-owned premier commercial and retail meat supplier in Diep River operates as a key supplier of organic lamb and wagyu beef to the catering industry since early 1990’s. They supply hotels, restaurants, and wine estates as well as directly to household kitchens via its online store and the popular eatery and Deli in Cape Town.

ProStaffSelect are in search of an Assistant Administrator to handle on-line purchases and incoming calls for orders, invoicing, administrative duties, stock, and financial controls.

REQUIREMENTS

Education & Qualifications

• Grade 12 / Matric essential
• Tertiary qualification an advantage (such as a certificate or diploma in Business Administration, Finance, Accounting, or Supply Chain).

Experience

• 2 to 5 years of relevant administrative, stock control, or cash-office experience in a fast-paced retail, FMCG, wholesale, or butchery environment.
• Previous exposure to butchery or fresh-food operations an advantage (understanding stock rotation, waste/shrinkage tracking, and supplier GRVs).

Core Skills & Competencies

• System Literacy: Proficiency in Microsoft Excel and enterprise/POS systems such as Arch Retail, SAP, or similar stock management software.
• Stock & Inventory Control: Processing Goods Received Vouchers (GRVs), supplier invoices, stock transfers, waste logs, and conducting stock-takes.
• Financial & Cash Controls: Reconciling supplier statements, managing petty cash, investigating stock or cash variances, and audit-ready filing.
• Compliance & Admin: Keeping track of health and safety, food-safety, and operational compliance registers.
• Personal Attributes: High level of numerical accuracy, integrity, confidentiality, and organizational skill.

RESPONSIBILITIES

• Stock Control & Inventory: check delivery notes against invoices, and capture Goods Received Vouchers (GRVs).
• Reconciliation & Audits: Assist with daily or weekly stock counts, track product movement, and help spot stock variances or shrinkage.
• Pricing & Labeling Support: Coordinate with butchers and management to update barcode labels, shelf tags, and product pricing in the system.
• Data Capture & Reporting: Record production, waste, and dispatch data, and update inventory systems or spreadsheets.
• Compliance & Record-Keeping: Maintain audit-ready paperwork for health, safety, and hygiene standards (such as FIFO / First-In, First-Out rotation tracking).
• Administrative Support: Assist the Butchery Manager with staff attendance/rostering admin, supplier queries, and general office tasks.