Analyst: Payroll Data and Systems

Boardroom Appointments; Kempton Park; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Boardroom Appointments seeks an Analyst: Payroll Data and Systems in Gauteng to oversee payroll data integrity, system administration, and reporting. The role is the Super User for payroll systems, ensuring data accuracy and secure access across environments.

You will map data architecture, implement system upgrades, generate dashboards, and support complex payroll processes across departments, keeping compliance and operational efficiency at the forefront.

Qualifications

• 3–5 years of relevant experience in payroll, data, and systems management
• Diploma in Finance or related field (Essential)
• Knowledge of system administration including user access management, troubleshooting, and system optimisation
• Proficient in reporting tools (Excel, Power BI, Tableau)
• Knowledge of the Synerion system
• Strong knowledge and understanding of systems

Responsibilities

• Maintain organizational hierarchy and job architecture by updating companies, divisions, and departments
• Map employee data architecture across systems to align data sources for reporting
• Clean up data to ensure accuracy and categorisation
• Liaise with IT for system upgrades and uphold data integrity
• Partner with IT and system providers to ensure data security and compliance
• Conduct system audits and resolve issues affecting HR processes
• Act as Super User for payroll systems, databases, and reports
• Manage system performance and user access to meet security and compliance requirements
• Collaborate with service provider and IT to resolve issues and risks
• Import data to reflect accurate system information and update calendars/pay periods
• Implement upgrades, developments, or customisations with system provider/IT
• Attend to system tickets daily and train staff on system use

Skills

Verbal & written communication

Interpersonal skills

Problem-solving

Education

Diploma in Finance or related field

Tools

Excel

Power BI

Tableau

Synerion

Job description

About the job Analyst: Payroll Data and Systems

Analyst: Payroll Data and Systems - Jetpark, Boksburg

3 -5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management

Diploma in Finance or related field (Essential)

Knowledge of system administration, including user access management, troubleshooting, and system optimisation

Proficient in reporting tools (e.g., Excel, Power BI, Tableau)

Knowledge of the Synerion system

Strong knowledge and understanding of systems

Verbal and written communication skills

Interpersonal skills

Problem-solving skills

Employee Master Data Management

Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments

Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making

Clean up data to ensure that all data is accurate, current, and categorised correctly

Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld

Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices

Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

Act as the Super User for all relevant payroll systems, databases, and reports

Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements

Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly

Collaborate with the system service provider and the IT team to resolve identified issues and risks

Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information

Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)

Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)

Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly

Collaborate with the training department to train staff on system use and provide ongoing support

Develop and distribute user documentation aligned with the training provided

Reporting

Extract, compile, and distribute daily, weekly, monthly, and annual reports

Create and automate reports and dashboards as per business requirements

Provide monthly people metrics and reports on relevant trends

Payroll

Execute wage administrator duties for payrolls

Update monthly payroll input

Run weekly timecards and perform spot checks on hours worked

Print weekly timecards and verify terminations, upgrades, downgrades, and leave

Balance the billings for selected payrolls

Submit leave forms to service providers

Calculate back pay requests and submit for payment

Distribute payslips from service providers to branches

Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)

Ensure leave balances are correctly maintained and updated

Address employee leave queries and discrepancies

Calculate and implement increases and bonuses when applicable

Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance