Analyst Human Capital Information Systems

Affirmative Portfolios; Gauteng; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Affirmative Portfolios in Gauteng seeks an Analyst: Human Capital Information Systems to optimise HCIS data and analytics. You will analyse people management data, generate quality reports, and support processes while ensuring data accuracy and compliance.

The role requires 4 years in HCIS, with expertise in SAP HR, SAP SuccessFactors Analytics, Power BI and Excel. ITIL/Power BI certifications are advantageous; training will be provided where needed.

Qualifications

• Bachelor’s degree in Information Technology or related field.
• 4 years of HCIS experience, with 1 year in data management.
• Experience in People Management reporting (essential).
• Knowledge of HCIS testing methodologies and test case design.

Responsibilities

• Analyse reporting needs and define report requirements.
• Ensure reports meet regulatory and business requirements.
• Generate and analyse exception reports.
• Prepare monthly and quarterly reports for departments.
• Provide statistical analyses to aid management decisions.
• Generate statutory reports for external and internal stakeholders.
• Validate data and align with other departments.
• Maintain SAP organisational structure changes and OM data on SAP.
• Collaborate with business to translate requirements into HCIS analytics.
• Support HCIS upgrades, enhancements, and integrations.
• Provide training and SME guidance on HCIS tools.
• Document processes and maintain knowledge bases.
• Review HC systems processes and recommend improvements.
• Perform user acceptance testing and QA during upgrades.

Skills

HRIS reporting

Power BI

Excel

SAP HR

SAP SuccessFactors Analytics

Data management

Software testing

Test planning & execution

Information technology

Education

Bachelor’s Degree in Information Technology

Tools

SAP HR

SAP SuccessFactors Analytics

Power BI

Microsoft Excel

Job description

Reporting to the Manager: Human Capital Information Systems, the Analyst: Human Capital Information Systems is responsible for driving the optimisation of Human Capital Information Systems (HCIS) to ensure the accuracy and efficiency of people management data and analytics.

This role involves analysing People Management data, generating quality reports, supporting people management processes, and ensuring data integrity and compliance.

Minimum Requirements and Experience:

• Bachelor’s Degree/Advanced in:

  • Information Technology
• Experience in People Management (HRIS) reporting (Essential)
• ITIL Certification will be advantageous.
• Power BI Certification will be advantageous.
• Relevant 4 years’ experience in a Human Capital Information Systems related environment of which 1 year must have been specialising in data management
• Experience in People Management reporting. (Essential)
• Knowledge of software testing methodologies and processes.
• Proficiency in designing and executing test plans and test cases.

• Proficient in HCIS and analytics tools such as:

  • SAP HR
  • SAP Success Factors Analytics
  • Power BI
  • Microsoft Excel
• Qualifying Persons with Disabilities (PWD) are encouraged to apply.

Key Performance Areas:

People Management Reporting

• Analyse reporting needs to ensure a full understanding of report requirements.
• Ensure that reports are consistent with regulatory and business requirements.
• Generate and analyse exception reports.
• Prepare reports for submission to various departments on a monthly and quarterly basis.
• Prepare people management statistical analysis reports to assist management with decision-making.
• Generate statutory reports for both external and internal stakeholders.
• Ensure reports, data, and parameters are validated and aligned with other departments to ensure accuracy and consistency.

Maintain Organisational Structure on SAP

• Act as the first point of contact for the organisational structure changes and requirements on SAP.
• Responsible for the creation, modification, deletion or any required changes to positions or organisational structure in SAP as per workforce planning provided by the business.
• Analyse the Organisation Management impact and provide recommendations.
• Keep an audit trail for all OM changes.
• Monthly maintenance and validation of the approved budgeted positions report.

Data analysis and governance

• Ensure data entered into the HCIS is accurate, complete, and compliant with organizational standards and legal requirements.
• Develop different databases of data set for efficient categorisation of data and reporting.
• Conduct regular audits to ensure data accuracy and integrity across all HR systems, communicating data issues to business owners for resolution.
• Implement data governance practices, including data validation, audit initiatives, quality checks, and troubleshooting data discrepancies.
• Integration and management of data.
• Identify, analyse, and interpret trends or patterns in complex data sets.

Functional and Business Support

• Collaborate with business to understand business requirements and translate them into effective HCIS analytics solutions.
• Participate in the implementation and continuous improvement of HCIS, including enhancements, upgrades, and integrations.
• Provide technical support and on job training to people management and related personnel on reporting and analytics functionalities within HCIS.
• Serve as a subject matter expert (SME) on HCIS tools and functionality.
• Document processes, maintain knowledge bases, and create user guides for HCIS and reporting tools.
• Analysis and review of HC systems processes and provide recommendation of improvements.

HR Systems Testing

• Review test cases and test scripts and recommend changes.
• Perform user acceptance testing and quality assurance during systems upgrades/changes.
• Compile system testing packs for sign-off and deployment to production.