Aftermarket Controller M/F

Groupe CFAO; Cape Town; On-site; ZAR 320,000 - 520,000; Full time

Job summary

Groupe CFAO in Cape Town seeks a technically proficient Network Coordinator to support the Parts & Service teams. You will plan service activities, schedule technicians, and ensure timely follow-ups with customers and internal departments.

The role emphasizes strong Kerridge knowledge and advanced MS Office skills, with a focus on ensuring efficient job flow, invoicing, and reporting. Candidates should have Matric and relevant experience.

Qualifications

• Grade 12 / Matric + 3 years relevant experience
• Advanced / Expert Computer literacy in MS Outlook, Word and Excel
• Kerridge Knowledge

Responsibilities

• Overall responsibility to schedule, plan and communicate service activity to technicians and customers; assign technicians to attend to services and bookings on mobile tech
• Following up on all WIP jobs in progress; facilitate customer calls, complaints and queries; communicate process and result to customers
• Plan & arrange for machines to come to the workshop; assign technician; follow through until delivery
• Liaising with internal customers, New and Used Sales and Rental departments
• Compiling monthly sustainability report; invoicing completed jobs within 3 working days
• Ensuring technicians achieve labour recovery >85% and maintaining service excellence
• Assist with load test certificates and related documentation
• Ordering of parts and following up with relevant supplier
• Submitting tax invoices and job cards to customers for chargeable work
• Preparing quotations and following up with customers and Product Support on orders
• Resolve debtors/creditors queries and ensure resolution

Skills

MS Outlook

MS Word

MS Excel

Tools

Kerridge

Job description

Technical & Services - Technical & Services -Parts & Service Network Coordinator

Position title

Contract

Contractual hours

Full-time

Summary Statement:
The purpose of this position is to assist the team Product Support and team of technicians to ensure best management practices are followed in all areas of responsibility regarding meeting key performance criteria, service delivery objectives, procedures and actions, promoting a customer-oriented service and to implement and uphold actions in line with company strategic vision.

Required Minimum Knowledge, Skills Education / Training and Experience Requirement(s):

• · Grade 12 / Matric + 3 years relevant experience
• · Advanced / Expert Computer literacy in MS Outlook, Word and Excel
• * Kerridge Knowledge

Profile

Key Performance Areas:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time. This position would also, apart from key performance areas stipulated below, be required to assist the Manager with other duties from time to time, as may be deemed necessary:

• Overall responsibility to schedule, plan and communicate to technician’s service activity to relevant staff member(s) and customers; assigning of technicians to attend to services, breakdowns, engineering, spraybooth, booking of all jobs on mobile tech.
• Following up on all WIP jobs in progress, daily
  Facilitating customer calls, complaints and queries; ensure it is followed through and communicate process / result to customers.
• Plan & arrange for machines to come to the workshop, assign technician, follow through until machine is delivered.
• Liaising with internal customers, New and Used Sales and Rental departments.
• Compiling of sustainability report – monthly
  Invoicing completed jobs within 3 working days (ensuring that jobs are opened and closed as per company standards, accurate and timeous)
• Ensuring technicians achieve labour recovery = >85%
  Foster and maintain dedication to service excellence in every aspect of work carried out; ensure timeous feedback / communication to customers.
• Various administrative tasks relating to invoices might be added to this area of responsibility.
• Assisting Product Support to keep service schedules within set parameters by proper planning and scheduling of technicians / mechanics to carry out services.
• Providing scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and Product Support.
• Processing of creditors invoices, creating order numbers
  Creating sundry supplier order numbers and processing supplier invoices
• Submitting of tax invoices and job cards to customers for chargeable & maintenance work
• Preparing quotations, submitting, following up with the customers and submitting to Product Support follow up on order numbers.
• Resolve debtors’ queries and follow through until resolved.
• Resolve creditors queries and follow through until resolved.
• GPS amendments to be done weekly, business & private trips respectively.
• Processing of technician’s overtime, in conjunction with the Product Support
• Ordering of parts & following up with relevant supplier
• Assisting with Load test certificates that need to be issued within 2 working days from testing (when required)
• Maintaining and updating information on database

Job location

Job location

Africa, South Africa

Location

25b Junction Road, Tygerberg Business Park, Parow Industria, Cape Town