Admissions Secretary

Letshalo Hr Services; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Letshalo Hr Services client seeks an Admissions Secretary to join the administrative team. The role manages the school's admissions process in line with GDE regulations and school policies, while delivering excellent service to parents, learners and staff.

You will handle waiting lists, liaise with feeder schools and GDE, coordinate tours, maintain pupil and parent records, and support events and general administration across the school.

Qualifications

• Experience in admissions or school administration preferred.
• Strong organisational and data management skills.
• Excellent communication with parents, learners and staff.

Responsibilities

• Adhere to GDE rules and school policies during admissions.
• Provide information and respond to admissions queries.
• Attend GDE meetings regarding admissions.
• Manage school waiting lists.
• Communicate with feeder schools to verify learner information.
• Contact parents to ensure enrollment fees are paid (Grades R-7).
• Promote the school to prospective families.
• Conduct school tours and maintain visitor flow.
• Maintain pupil/parent databases and transfer records.
• Support events and general administrative tasks.

Skills

Customer service

Organisational skills

Communication

Data entry

Job description

Our client is seeking to appoint a dynamic, organised and service-oriented Admissions Secretary to join their administrative team.
The successful candidate will be responsible for managing the school's admissions process in accordance with Gauteng Department of Education (GDE) regulations and school policies, while providing exceptional administrative support and customer service to prospective and current parents, learners and staff.

KEY RESPONSIBILITIES

Admissions

• The application of GDE and school rules relating to the admissions process, assessing the quality of applicants and making decisions regarding acceptance or otherwise.
• Providing information and answering queries regarding the admissions process.
• Attending GDE meeting regarding the school’s admissions.
• Dealing directly with the GDE regarding the placement of learners.
• Management of school waiting lists.
• Contacting feeder (and previous) schools to verify learner information for prospective pupils.
• Contacting parents to ensure that enrolment fees are paid (Grades R-7).

Communication

• Marketing of the school.
• Meeting prospective parents and conducting school tours.
• Loading and maintaining details of pupils and parents on the school’s database.
• Managing learner Profiles (outgoing and incoming) and transfer Cards.
• Intercom announcements
• Maintaining registers for late comers and early leavers.

First Aid

• Purchasing and maintaining first aid consumables for first aid kits and sick rooms.
• Contacting parents to collect sick pupils.
• Administering first aid to learners as required, including admitting learners to sick rooms and maintaining sick room register.
• Keep sick rooms neat and tidy.
• Organising and maintaining first aid bags for all tours, sports and classrooms.

General Administration

• General filing
• Confirmation of all sporting fixtures
• Coordinate administrative support for school sporting events, including coordinating catering and event logistics
• Ordering badges and scrolls
• Purchasing of cards and flowers for special occasions
• General liaison with staff, teachers, SMT, Admin and PS staff
• Any other duties as required by the Principal or Deputy Principal

Should you not receive a response within 2 weeks after the closing date, please consider your application unsuccessful.