Administrator- Payment

Old Mutual Life Assurance Company (SA) Ltd; Cape Town; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Old Mutual Life Assurance Company (SA) Ltd is seeking an administrator focused on retail retirement fund administration, with emphasis on Section 37C processes. The role involves complex beneficiary allocation, regulatory compliance, and timely outcomes through individual contribution.

Responsibilities include documentation processing, quality assurance, relationship building, and managing client service delivery with strong communication.

Qualifications

• Matric essential.
• Post-matric qualification in administration, finance, or related field advantageous.
• Experience in retirement fund administration (1–2 years).
• Basic understanding of Pension Funds Act, exposure to Section 37C processes.

Responsibilities

• Perform complex administrative tasks in accordance with SLA parameters.
• Follows standardised processes in line with normal business functioning.
• Provide service to deceased members' families; respond to administrative requirements.
• Deliver on daily production standards.
• Build strong partnerships with internal staff to provide good service.
• Handle outbound/inbound client calls and inquiries within productivity standards.
• Maintain professional written and verbal communication at all times.
• Adhere to governance, record-keeping, and compliance requirements.

Skills

Verbal and written communication

Teamwork

Attention to detail

Problem solving

Customer service

Education

Matric (essential)

Post-matric qualification in administration/finance (advantageous)

Tools

AWD

BANCS

BIZAGI

EMS

OMUNET

MS Office

Job description

Job Description

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

This role applies expert knowledge in the administration of retail retirement funds, specifically in relation to Section 37C of the Pension Funds Act, which governs the distribution of death benefits.

The incumbent leverages in-depth understanding of legislation, regulatory requirements, and retail retirement fund products to manage and resolve complex beneficiary allocation cases.

Responsibilities include interpreting legal provisions, ensuring compliance, and addressing technical challenges of an operational nature. The role is individually accountable for delivering accurate and timely outcomes through own efforts.

Documentation Processing

• Perform complex administrative tasks in accordance with SLA parameters, in a processing environment
• Follows standardised processes in line with normal business functioning
• Provides a service to our deceased members family
• Responds to immediate administrative requirements
• Delivers on daily production standards

Quality Assurance

• Performs quality checks on own work
• Adhere to service and quality standards
• Working as part of a team and assisting others when required

Relationship Building

• Build strong partnerships with internal staff in order to provide good service
• Ensure all issues are proactively and smoothly resolved, keeping customers informed and providing good service
• Collaborates and networks effectively with others and achieve results

Client Service Delivery

• Makes outbound calls in accordance with predetermined schedules and gathers relevant information.
• Receives inbound calls
• Finalises call at point of contact where possible
• Deals with clients queries via telephone in adherence with productivity standards

Effective Communication Skills

Professional Written and Verbal Communication

Information Processing and Responsiveness Compliance

Adheres to service and quality standards

Requirements: Skills, Qualifications and Experience

• Matric (essential)
• Post-matric qualification in administration, finance, or related field (advantageous)
• Experience in retirement fund administration (preferably 1–2 years)
• Basic understanding of the Pension Funds Act, with exposure to Section 37C processes (advantageous)
• Knowledge of Old Mutual products and administrative processes (e.g., Greenlight, Max Income, Max Investment, Mass Foundation Market and others)
• Familiarity with Old Mutual systems (AWD, BANCS, BIZAGI, EMS, OMUNET, etc.)
• Computer literacy (MS Office) with accurate typing and document handling skills

Core Competencies

• Excellent verbal and written communication skills - able to respond to queries promptly and professionally
• Ability to work under pressure and adapt to a changing environment
• High attention to detail and accuracy
• Good judgment and problem-solving skills
• Team-oriented with strong interpersonal skills
• Deadline-driven and results-focused
• Ability to process information and provide clear, structured feedback

Additional Role-Specific Competencies

• Working knowledge of Section 37C and related legislation (Divorce Act, Maintenance Act, POPIA, TCF)
• Ability to identify beneficiaries and verify supporting documentation
• Basic case analysis and drafting skills for allocation recommendations
• Strong governance and record-keeping disciplineAbility to handle sensitive information ethically and confidentially
• Numeracy skills for benefit calculations and reconciliations
• Skills Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling Competencies
• Collaborates Communicates Effectively Drives Results Ensures Accountability Plans and Aligns Tech Savvy

Education

Matriculation Certificate (Matric)

Closing Date 14 October 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Old Mutual Story! Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience.