Administator 1

oldmutual; Johannesburg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Old Mutual South Africa is seeking an Administrative Assistant to support clerical tasks, document management, data collection, and coordination of schedules. The role emphasizes efficiency, compliance, and quality standards within the organization.

The position requires Matric and/or NQF Level 6 in general insurance, with 1–3 years’ underwriting experience, and offers a pathway to build broader administrative expertise in a large financial services group.

Qualifications

• Matric and/or equivalent.
• NQF Level 6 Diploma in general insurance (Advantageous).
• Regulatory Examination (RE) Advantageous.
• 1 – 3 years’ experience in commercial underwriting.

Responsibilities

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.
• Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Prepare routine letters, memoranda, reports, and similar documents following detailed instruction.
• Organize own work schedule and coordinate with support services.
• Carry out operational tasks following established processes and meet performance standards.
• Help manage internal client relationships and support others to build effective working relations.
• Develop working knowledge of policies, procedures and regulatory codes relevant to own work.
• Extract data from information and input into spreadsheets or standard formats.
• Develop and maintain excellent process or technical skills through training and coaching.
• Follow standardised processes and provide administrative support in line with normal business functioning.
• Deliver on daily production standards and adhere to service and quality standards.
• Provide indirect service to customers and intermediaries.
• Respond to immediate requirements within procedure.
• Use standard administrative techniques to coordinate own work.
• Product and process knowledge may differ but basic skills remain the same.
• Moderate to high level of technical knowledge; multi-skilled across product and process.

Skills

Action Planning

Client Management

Computer Literacy

Database Administration

Desktop Publishing

Executing Plans

Management Reporting

Network Administration

Numerical Aptitude

Office Systems

Oral Communications

Policies & Procedures

Report Review

Resource Scheduling

Education

Matric

NQF Level 6 Diploma in General Insurance

Regulatory Examination (RE)

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Performs simple clerical duties by applying office procedures including answering calls, managing basic financial transactions and recording, typing or word processing, filing, and other ad-hoc activities to increase efficiency.

Responsibilities:

• Administration: Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.
• Document Management: Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Document Preparation: Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.
• Work Scheduling and Allocation: Organize own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.
• Operations Management: Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards.
• Internal Client Relationship Management: Help manage internal client relationships by supporting others to build effective working relations.
• Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Data Collection and Analysis: Extract relevant data from information provided by others and input it into spreadsheets or standard formats.
• Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Follows standardised processes and provides administrative support in line with normal business functioning.
• Delivers on daily production standards and adheres to service and quality standards.
• Provides an indirect service to customers and intermediates.
• Responds to immediate requirements within procedure.
• Uses standard administrative techniques to co ordinate own work.
• Product and process knowledge in different areas may differ but basic skills remain the same.
• Moderate (intermediate) to high level of technical knowledge.
• Partially multi skilled across product and process relevant to the business area.

Requirements:

• Matric and/or equivalent.
• Diploma and/or equivalent NQF Level 6 qualification in general insurance (Advantageous).
• Regulatory Examination (RE) Advantageous.
• 1 – 3 years’ experience in commercial underwriting.

Additional Job Descriptors:
Follows standardised processes and provides administrative support in line with normal business functioning.

Delivers on daily production standards and adheres to service and quality standards.
Provides an indirect service to customers and intermediates.
Responds to immediate requirements within procedure.
Uses standard administrative techniques to co ordinate own work.
Product and process knowledge in different areas may differ but basic skills remain the same.
Moderate (intermediate) to high level of technical knowledge.
Partially multi skilled across product and process relevant to the business area.

Skills

Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling

Competencies

CollaboratesCommunicates EffectivelyDrives ResultsEnsures AccountabilityPlans and AlignsTech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

06 October 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!