Administrator: Parts Receiving

Motus GWM; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Parts Incorporated Africa is seeking a motivated GRV Clerk at the Pretoria branch to capture supplier invoices, PO's, and related documentation for local suppliers. The role emphasizes accuracy, confidentiality, and timely processing within standard accounting procedures.

Key tasks include following up on outstanding documents, ensuring VAT compliance, and maintaining orderly records, while coordinating with creditors clerks to resolve invoice queries and support payments.

Qualifications

• Minimum Grade 12 qualification.
• Relevant certificate/diploma would be advantageous.
• 2–3 years administration experience
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Supplier orientated.
• Effective communication techniques.
• Ability to work under pressurized situations.
• Maintain confidentiality with sensitive information.
• Able to multitask.
• Clear criminal record.

Responsibilities

• Follow up on outstanding documents from suppliers.
• Assist in resolving invoice queries with branch and suppliers.
• Capture supplier invoices within given deadlines.
• Check invoices to ensure they are VAT compliant according to the VAT act.
• Compare the entered information with the source to identify errors and correct.
• To manage supplier invoice queries are effectively and timeously resolve.
• To ensure a smooth flow and retrieval of documentation.
• Interact and communicate with creditors clerks to assist in with paying suppliers timeously.
• Consistently check work for accuracy and completeness.

Skills

Admin experience

Attention to detail

Numerical aptitude

Well organized

Supplier liaison

Communication

Pressure handling

Confidentiality

multitasking

Criminal record check

Education

Grade 12

Certificate/Diploma advantageous

Job description

Parts Incorporated Africa is searching for a motivated, enthusiastic GRV Clerk to join the team at the Pretoria branch. The purpose of this job is to perform specific tasks associated with capturing product and service-related invoices or purchase orders for respective branches.

Requirements:

• Minimum Grade 12 qualification.
• Relevant certificate/diploma would be advantageous.
• 2 – 3 years administration experience
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Supplier orientated.
• Effective communication techniques.
• Ability to work under pressurized situations.
• Maintain confidentiality with sensitive information.
• Able to multitask.
• Clear criminal record

Key Performance Indicators includes, but are not limited to:

• Follow up on outstanding documents from suppliers.
• Assist in resolving invoice queries with branch and suppliers.
• Capture supplier invoices within given deadlines.
• Check invoices to ensure they are VAT compliant according to the VAT act.
• Compare the entered information with the source to identify errors and correct.
• To manage supplier invoice queries are effectively and timeously resolve.
• To ensure a smooth flow and retrieval of documentation.
• Interact and communicate with creditors clerks to assist in with paying suppliers timeously.
• Consistently check work for accuracy and completeness.

Enquiries/ Correspondence/Assistance and General Support

• Provides support with respect to specific activities/ requirements associated with the functionality and performs specific procedures associated with payments, reconciliation and posting to payable transactional data.
• Attending to specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
• Ensure the processing of invoices is completed accurately in accordance with laid down accounting procedures and practices.
• Adhering to audit requirements and contributing to internal self-audit processes.

Data capturing

• Capture IBT requests into branch
• Capture all invoices from local suppliers.
• Capture all buy out invoices.