Administrator M/F

CFAO Equipment; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

CFAO South Africa is seeking an Administrator M/F to provide comprehensive administrative, executive, and operational support to the General Manager and Industrial Power Management Team. The role focuses on coordinating office administration, travel arrangements, meeting management, reporting, document control, and rental administration with professionalism and timeliness.

Key duties include executive support, travel coordination, budgeting adherence, filing systems, and managing Microsoft

Qualifications

• Provide comprehensive administrative and executive support to the General Manager and team.
• Maintain confidentiality when handling sensitive information.
• Coordinate project activities, reporting requirements and departmental initiatives.

Responsibilities

• Provide comprehensive administrative and executive support to the General Manager, ensuring efficient daily operations.
• Monitor and track meeting action items, ensuring accountability and timely completion.
• Maintain confidentiality when handling sensitive operational, financial, and employee-related information.
• Assist management with project coordination and strategic activities.

Skills

Executive support

Travel coordination

Office administration

Document management

Tools

Microsoft Teams

OneDrive

Job description

CFAO South Africa is a key player in South Africa’s mobility market.
With more than 7,200 colleagues and over 160 sites, CFAO South Africa offers vehicle and truck sales and rentals, supply chain solutions, logistics management, material handling, automotive assembly, and the import and export of automotive components.
We are a regional division of the pan-African business CFAO Group, headquartered in France and a wholly owned subsidiary of Toyota Tsusho Corporation in Japan.
CFAO South Africa has a strong expansion vision in South Africa, while supporting CFAO Group's expansion strategy into the African continent in the automotive sector and other sectors, including healthcare and renewable energy.
We are a significant contributor to the support, development, and growth of the automotive industry in South Africa and across Africa.

we are looking for Administrator M/F based: South Africa

The administrator plays a critical role in providing comprehensive administrative, executive, and operational support to the General Manager and Industrial Power Management Team. The position is responsible for ensuring the efficient coordination of office administration, executive assistance, travel arrangements, meeting management, reporting, document control, and rental administration functions. The incumbent serves as a key support resource within the department by facilitating effective communication, maintaining accurate records, coordinating business activities, and ensuring administrative processes are executed professionally, accurately, and timeously.

Required profile:

Executive Support

• Provide comprehensive administrative and executive support to the General Manager, ensuring the efficient execution of daily business operations.
• Monitor and track meeting action items, ensuring accountability, follow‑up, and timely completion of assigned tasks.
• Maintain strict confidentiality when handling sensitive operational, commercial, financial, and employee‑related information.
• Assist management with project coordination, reporting requirements, departmental initiatives, and strategic business activities.

Travel & Accommodation Coordination

• Coordinate and manage all local and international travel arrangements for management and authorised employees.
• Prepare and distribute detailed travel itineraries and ensure all required travel documentation is obtained prior to departure.
• Monitor travel expenditure and ensure compliance with approved travel budgets and company procedures.

General Administration

• Manage company cellphone administration, stationery, office consumables, and grocery stock, including contract renewals, usage monitoring, ordering, stock control, cost management, and the recovery of unauthorised expenses to ensure efficient and cost‑effective office operations
• Establish and maintain accurate filing and document management systems to ensure efficient retrieval and safekeeping of records.
• Administer Microsoft Teams, OneDrive, and shared electronic filing platforms to ensure documents are organised, updated, and accessible.
• Coordinate branch events, customer visits, staff functions, management meetings, workshops, and other business‑related activities.

Reporting & Document Management

• Prepare, compile, and distribute daily, weekly, monthly, and ad hoc management reports for operational and business report
• Verify, process, and maintain rental fleet buyback transactions in accordance with company procedures and financial controls.
• Process miscellaneous invoices, credit notes, and rental related financial transactions accurately and timeously.
• Prepare, distribute, and monitor end‑of‑term rental contracts for all rental, service, and maintenance departments.
• Compile, analyse, and prepare monthly rental fleet performance and financial reports for management review.
• Liaise with branch personnel, finance departments, suppliers, and customers to resolve rental administration queries and outstanding matters.