Administrator (FTC)

Bidvest Prestige; Oos-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bidvest Prestige is seeking an Administrator to manage inland operational administration, coordinate staff lists, and handle quotations for non-contractual work. The role supports the client by ensuring timely turnaround and governance compliance across daily activities.

The successful candidate will interact with the General Manager, maintain financial reporting, and oversee regional operations including ATM cleaning coordination and debtors management with the client, while meeting SLA

Qualifications

• Diploma or Certificate in Office Administration or Financial Management or related field.
• Matric/Senior Certificate required.
• Entry-level position suitable for graduates with relevant IT training.

Responsibilities

• Coordinate operational requirements such as uniform orders and staff lists.
• Handle quotations for non-contractual work and process purchase orders with the client.
• Engage with General Manager to improve turnaround times and customer satisfaction.
• Coordinate Absa-related operational activities for efficiency and policy compliance.
• Ensure administration achieves contractual and governance compliance.
• Formulate strategic and operational objectives.
• Manage performance and conflicts; apply corrective actions per policy.
• Submit monthly financial reports including reconciliations.

Skills

Initiative/Proactivity

Stress Tolerant

Excellent Written Communication

Management Skills

Subordinates Capacity Building

Customer Focus

Negotiation Skills

Planning

Objective Setting

Teamwork & Partnering

Relationship Building

Interactive Reasoning

Excellent Oral Communication

Education

Diploma / Certificate in Office Administration or related field

Senior Certificate / Matric

Tools

MS Word

MS Excel

MS PowerPoint

MS Project

MS Outlook

Job description

ROLE PURPOSE

Management of all operational administration to ensure smooth delivery of client’s services inland with the SLA. Being a liaison between the Operations teams and the client and running the portal.

MAIN OUTPUTS

• Coordination all operational requirements such as uniform orders, Staff lists, one off work,
• Responsible for all quotations related to noncontractual work and following up on the purchase orders with the client.
• Pro-actively interact and engage with the General Manager to understand areas of improvement and ensure that turn-around times are shortened to continuously improve customer satisfaction.
• Coordinate Absa related operational activities and operations to secure efficiency and compliance to company and client policies
• Ensure that administration functions result in contractual and governance compliance.
• Formulate strategic and operational objectives
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Submit monthly financial reports to the region including and not limited to the reconciliation of monthly financials on the account
• Oversee the cleaning of ATM’s, manage the regional teams and communicate with regions with regards to cleaning report on ATM’s
• Reconcile weekly ATM cleans and submit to the GM’s, highlighting anomaly’s and communicating contingency plans
• Organizing quarterly SLA meetings with all GM’s to share quarterly reports
• Attending and initiating regular accounts/financial related meeting with the client as part of managing debtors on the account

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Tertiary Education Diploma / Certificate in Office Administration/ Financial Management or related field
• Secondary Education Matric (Senior Certificate)
• Experience: Entry level position for graduates
• IT Training (General MS etc.) MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level)

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Management Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Planning
• Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication